Executive Administrative Assistant

About Phibro Animal Health Corporation

Phibro Animal Health Corporation is a publicly traded, global organization with a rich history in animal health and nutrition as a manufacturer and marketer of medicated feed additives, vaccines, nutritional specialty products, and mineral nutrition. We strive to be a trusted partner with livestock producers, farmers, veterinarians, and consumers who raise or care for farm and companion animals by providing solutions to help them maintain and enhance the health of their animals.

Phibro is a diversified company in manufacturing and marketing products for ethanol performance, microbials for plants, home and industrial applications, and specialty chemicals for various industrial markets. In addition to, Phibro’s revenues are in excess of $1 billion and are supported by over 2,400 employees worldwide.

At Phibro, people are our greatest asset. We strive to develop a diverse workforce that fosters an environment where people feel supported in openly sharing their creativity and skills that allows them to be the most successful that they can be.

If you are interested in working for Phibro and feel that you do not meet all qualifications, we encourage you to apply as you might be the right candidate for this role or other positions.

The Executive Administrative Assistant is an integral part of our Administration team based out of our US - Teaneck, NJ site.

Position Details

This role provides administrative and secretarial support for executive and/or departments. In addition to typing, filing and scheduling, performs duties such as record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures. Specific responsibilities include but are not limited to:

Key Responsibilities

- - Drafting/development of correspondence (letters, memos, announcements, engagement letters, proposals, etc.)

- Assemble and edit PowerPoint presentations and Excel spreadsheets, sometimes under short timeframes

- Provide phone coverage as instructed by each executive

- Monitor and update calendars using MS Outlook

- Coordinate travel with travel agency; hotel reservations; directions; car service, etc.

- Coordinate meeting arrangements with agenda, location, menus, travel accommodations and registration if required

- Scheduling and coordinating presentations for Global Quarterly Town hall presentations.

- Maintaining and update corporate slide presentations.

- Complete expense reporting using online system

- Engage and interact with international partners/employees as needed

- Responsible for establishing and maintaining professional working relations and effective communication with executive management, team members, visitors, callers, and business professionals

- Interface with appropriate individuals both domestically and internationally for scheduling, attendance and services associated with meetings

- Complete project assignments in a manner that meets deadlines and specifications

- Serve as a liaison between executives and other departments/functions as needed

- Tangible experience with AI (Co-Pilot, other AI tools)

Key Competencies

Accountable

Accepting Direction

Adaptable

Assessing and Understanding People

Attentive Listening

Collaborative

Committed

Communicating Effectively

Coordinating Project Activities

Customer Service Orientation

Detailed Oriented

Establishing Relationships

Interacting with People at Different Levels

Interpersonal Skills / Communication

Managing Meetings

Managing Time

Prioritizing and Organizing Work

Problem Solving

Showing Caring and Understanding

Skills

Proficiency in Microsoft Office Products

Must be proficient using Email, phones, cell phones, and office equipment.

Demonstrated resourcefulness and initiative

Excellent Written and Verbal Communication Skills

Advanced organizational skills.

A motivated self-starter, work well in groups and demonstrate excellent customer service.

Education & Experience

- Associates Degree and/or Bachelors Degree desirable

- Previous experience in pharmaceutical and/or life sciences business preferred

To learn more about Phibro Animal Health's competitive benefits package, please click here: Phibro Benefits.

Phibro is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, gender identity, veteran status, marital status or any other characteristics protected by law.

Business Unit: Corporate