Administrative Assistant- Executive

The Mosaic Company (NYSE: MOS)

is the world’s leading integrated producer of concentrated phosphate and potash—two of the three most important nutrients in agriculture. We employ more than 13,000 people in six countries to serve farmers all over the world. Our Headquarters is in Lithia, Florida with operations throughout North America (U.S./Canada) and South America.

At Mosaic We Help the World Grow the Food it Needs - Apply today and join our team! Where will you work: Hybrid (3 days in office) Executive Office (101 East Kennedy Blvd, Tampa, FL) Administrative Assistant - Executive

As an Executive Assistant at Mosaic, you’ll be responsible for providing administrative support to the Chief Financial Officer as well as members of the Finance leadership team as assigned. Responsibilities will include performing highly diverse and complex administrative functions, which will include coordinating complex schedules, handling highly confidential and sensitive material, and managing day-to-day workflow, including mail, e-mail, scheduling, travel arrangements, phones, etc. This individual will collaborate closely with other Mosaic Executive Administrative Assistants to ensure strong and consistent administrative support for the executive team.

What will you do?

- Perform highly diverse and complex administrative functions, including, but not limited to, coordinating calendars/schedules with an awareness of time-sensitive issues and the ability to appropriately prioritize; composing, preparing and editing correspondence; and handling of highly confidential and sensitive material in a discreet and disciplined manner. Develop, proof and format correspondence (including letters, emails, internal memos, reports, and presentations) using Microsoft Word, Excel, and PowerPoint.

- Research, prioritize and follow up on incoming issues and concerns addressed to the senior Mosaic executive, including those of a sensitive or confidential nature, and determine appropriate course of action, referral, or response.

- Communicate and interact with Mosaic senior leaders, investors, customers, and other external constituents.

- Travel/Meetings:  Make travel, passport, and visa arrangements (domestic and international).

- Manage off-site meeting preparations to include coordinating conference calls and audio equipment, ordering meals as needed, and coordinating calendars.

- Prepare and submit P-card/T&E card expense reports.

- Provide back-up support as needed for other Executive Administrative Assistants to ensure consistent support of senior executives.

- Other duties and special projects assigned under general supervision

What do you need for this role?

- High School/GED required.

- Associate's Degree preferred.

- 5+ years of administrative experience required - 3 - 5+ years of Executive Administrative experience preferred

- Excellent verbal and written (especially grammar and proofing) communication skills.

- Strong listening skills.

- High level of tact and ability to handle confidential and sensitive information.

- Demonstrated diplomacy and excellent judgement in dealing with sensitive situations.

- Excellent teamwork and interpersonal skills.

- Strong collaboration skills.

- 5+ years of Microsoft Office Suite experience required

Bonus Points If You Have

- C-suite executive administrative experience

- Event management

- Board materials experience

Benefits Offered By Mosaic

- An attractive base salary + annual performance incentives to reward your hard work

- 11 paid holidays so can you recharge and spend time with loved ones

- 401(k) with a company match + annual company contributions to help you build wealth and secure your future

- Paid vacation to help you maintain that work/life balance

- Medical, Dental, and Vision insurance to help your family stay healthy and happy

- The chance to work at a global company where you can make an impact

- A diverse and inclusive work environment that values collaboration, creativity, and innovation

- Endless growth and learning opportunities