Executive Administrative Assistant

Job Description:

Join a talented team of Office Professionals for a High Voltage Contractor.

Hampton Tedder Electric Co. was established in 1958 and is a family owned and operated company that has a proven track record of safe, compliant and reliable service

We have an immediate opening for a motivated individual seeking an Executive Administrative Assistant role. Successful candidate must be willing to learn and be open to various task assignments while working in a fast paced, high energy environment . Must have the ability to work with integrity and maintain the highest level of confidentiality. This role may evolve over time, and we’re looking for someone who’s comfortable taking on new challenges and responsibilities as needed.

Responsibilities include but are not limited to:

- Researching and compiling information as directed by executive team.

- Answering and directing callers on a multi-line phone system; greeting and directing in-person visitors.

- Managing mail pick-ups, drop-offs, and handling light office tidiness and inventory.

- Running errands and providing logistical support as requested by executive team.

- Assisting the owners with executive administrative duties and special projects.

- Supporting other departments with various clerical needs including filing, document prep, and scanning.

- Coordinating office supply orders and maintaining inventory.

- Assisting with company event planning and coordination.

- Maintaining strict confidentiality and professionalism at all times

Candidate must be able to meet the following requirements:

- High attention to detail in all work especially when performing repetitive tasks.

- Strong written and verbal communication skills, including active listening.

- Ability to balance administrative work with varying priorities.

- The ability to work in a team environment as well as independently.

- Organized and able to prioritize work.

- Take direction from management and adapt to changing work needs.

- Communicate clearly and quickly with managers, field personnel and vendors about changes or obstacles to work flow.

- Maintain accurate documentation; including recording issues and documenting changes.

- Create, process and maintain electronic and paper file records; file and retrieve documents for self and other personnel.

- Carry out general clerical duties such as: filing, responding to emails, preparing documents, maintain inventory, making copies and scanning documents, special projects as required.

- Current Drivers License with clean driving record.

- Must be willing to take on a wide range of tasks as needed, with a proactive and can-do attitude.

- Position requires ability to lift , bend, reach above shoulder level, climbing stairs, pulling, and prolonged sitting and/or standing.

Essential Skills:

- Quality customer service and professional demeanor.

- Strong organization, document control, and research skills.

- Self-starter with the ability to work independently and in a team.

- Ability to follow detailed direction and meet strict deadlines.

- Intermediate proficiency in Microsoft Office (Word, Excel, Outlook).

- Typing speed 50+ WPM.

- Prior executive administrative experience required.

Applicant must pass proficiency tests for typing, math and Excel before being considered for interview.

Applicant must be able to pass a pre-employment drug screening during new hire process.

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Benefits:

- Dental insurance

- Health insurance

- Life insurance

- Paid time off

- Retirement plan

- Vision insurance

Work Location: In person