Elko - Contracts Specialist

Position Description JOB DESCRIPTION

Nevada Gold Mines is seeking a skilled Contracts Specialist to join our Supply Chain team. This position plays a critical role in supporting the contracting and procurement functions that enable safe, efficient, and sustainable operations across our near-mine and in-mine facilities.

In this position, you will work as part of a collaborative team, to manage the evaluation, negotiation, and awarding of contracts for goods and services in accordance with established company policies, procedures, and best practices.

This role is responsible for the acquisition and administration of service contracts across a variety of operational areas, including construction, engineering, maintenance, environmental, and other site-support functions. The successful candidate will demonstrate strong attention to detail, excellent communication and organizational skills, and the ability to build and maintain productive relationships with internal stakeholders and external suppliers.

Responsibilities

- Responsible for delivering contracts that cover the requirements of the user areas in response to urgent and ongoing operational needs; identify and develop suppliers in the market to support commercial and operational needs

- Manage tender process, facilitate the selection of service providers, develop contract documentation, and support ongoing contract management as well as coordination of information to evaluate proposals with the user areas

- Prepare letters, memoranda, documents, or reports that support contractual actions or recommendations

- Develop and maintain contracts register for end-user group and maintain currency

- Support the continuous improvement and execution of Nevada Gold Mines’ sourcing strategy, policies and guidelines for service categories and contracts; is a participant in the development of value-added service for SCM customers, cost savings, and other performance metrics

- Ensure timely and professional service to user departments in the preparation and evaluations of bids, negotiation with suppliers, and recommendation to management for approvals, preparation and negotiation of contract documentation, issuance of award of contracts and regret letters, and management and close out of contracts

- Perform analysis of responses to solicitations, including price reasonableness, adequacy of competition, compliance with solicitation, and probability of meeting requirements

- Serve as a central point of contact on assigned procurements

- Manage or helps to manage contractor and vendor relationships.

- Monitor and control contractor compliance in respect to the contractual obligations of controlling and reporting of progressive cost and schedule

- Acquire services according to the operations requirements, obtaining the best total cost of ownership, term of execution and quality condition

- Support program integration, governance, formats, plan optimization, and project controls best practices

- Resolve queries from operations, or others as applicable by providing information on work product and the related policies, referring to others where necessary for interpretation of policy

- Follow organizations sourcing and procurement standard and utilize operating systems approved for contract execution and management

- Deliver small project workstreams, carrying out specified project activities within defined time and quality parameters and ensuring adherence to the prescribed project management and permitting methodology

- Follow the organization's HS&E policies, procedures, and mandatory instructions to identify and mitigate environmental risks and risks to the wellbeing of oneself and others in the workplace

- Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching; gain or maintain external professional accreditation where relevant to improve performance and fulfill personal potential. Maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media

- Be available for after hour emergency procurement activities when scheduled rotation for “on call” is in place

Qualifications

- Bachelor’s degree in Business, Supply Chain, Accounting or related field or equivalent experience

- Minimum five (5) years of directly related contracting & procurement experience or equivalent combination of training and experience

- Minimum 3 three (3) years experience purchasing Heavy Mining Equipment (HME) and Light Vehicles

- Experience in the development of RFQ’s and RFP’s

- Experience in negotiations related to contractual conflict resolution.

- Three (3) experience in utilizing SAP Procurement to perform Buyer’s role

- Two (2) experience with Ariba sourcing and contract management or similar systems

- Proficient in Microsoft Office Suite of software (Word, Excel, PowerPoint, Visio, Outlook)

Thank you for your application, however, only those selected for an interview will be contacted.