District Administrative Assistant

Join Inframark's Community Management Services Team!

At Inframark Community Management Services, you’re not just starting a job — you’re building a career. We serve hundreds of master-planned communities and districts with top-tier support, and we invest just as much in our employees. Join a dynamic, innovative team where your growth and success matter. Grow Your Career. Build Stronger Communities.Apply Today!

Why Work for Inframark?

Our dedication to sustainability and community impact drives us to ensure clean, safe water for future generations. Whether you're at the start of your career or looking for advancement, Inframark offers purpose-driven work and opportunities for growth. We offer an attractive salary package, including a generous benefits package with health, dental, and life insurance, 401(k) plan, paid time off, sick leave, holidays, and wellness plan.

Position Summary

Provides administrative support for special districts—meeting logistics, records, notices, and customer service.

Key Responsibilities

- Prepare agendas, packets, and meeting rooms; take notes and draft minutes for review.

- Process mailings, legal notices, and postings per statutory timelines.

- Maintain records and retention schedules; scan/index documents accurately.

- Respond to resident inquiries and route service requests; maintain logs.

- Assist with purchasing, vendor coordination, and invoice coding.

- Support elections coordination and public records requests as assigned.

Qualifications

- 2+ years administrative support; municipal/district exposure helpful.

- Strong organization, attention to detail, and MS 365 proficiency.

- Professional communication and discretion.

Education & Certifications

- High school diploma required; Associate’s preferred.

Skills & Competencies (CLEAR Values)

- Collaboration — partners effectively with boards, residents, vendors, and internal teams.

- Leadership — takes ownership; for lead/supervisor/manager roles, sets direction and coaches others.

- Excellence — produces accurate, audit ready work; follows SOPs, policies, and governing documents.

- Accountability — meets deadlines and SLAs; uses KPIs to drive improvements.

- Respect — communicates clearly and professionally with diverse stakeholders.

Work Environment & Physical Requirements

Office/hybrid role with extended screen time; periodic site/amenity walks and meeting attendance. Some evening/weekend work may be required. Reasonable accommodations may be made for qualified individuals with disabilities.

Inframark is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Learn more about us at Community Management - Inframark