ADMINISTRATIVE ASSISTANT

About us

Smalley is the global manufacturing leader of precision metal formed products – known for our Spirolox® retaining rings and Crest-to- Crest® wave springs. Our success is propelled by our inventive spirit, devoted team members, extensive engineering proficiency, and technical ability, cultivated by over 100 years of manufacturing excellence. We supply to industries including aerospace, automotive, medical, energy, robotics and industrial machinery – supporting over 70% of the Fortune 500 global manufacturers. We are proud of our commitment to delivering innovative, high-quality products, relentless pursuit of improvement, and unwavering dedication to providing excellent service to our valued customers.

Why Smalley?

At Smalley, we take pride in cultivating an inclusive work environment that values creativity, collaboration and diversity. We believe in our associates' unique perspectives that they bring to every challenge, which is why we will empower you to push the boundaries of what is possible. We are committed to nurturing an enjoyable work atmosphere demonstrated through activities such as Spirit Days, Cancer Awareness events, Health and Wellness activities, and fun sports opportunities to play in basketball, bags, and ping pong tournaments!

We Offer

- Competitive compensation and benefits package as well as: Medical, Dental, Vision, 401k match, Life insurance, Tuition Reimbursement, PTO, and more!

- Opportunities for career advancement and professional growth

- Ongoing learning and training and development opportunities

- Company and department led team-building activities and events

Position Overview

We are seeking a detail-oriented and proactive Administrative Assistant to provide general administrative support to the HR team and other departments as needed. This role plays a key part in ensuring smooth daily office operations. The ideal candidate will be highly organized, an effective communicator.

Key Responsibilities

- Assist with day-to-day HR functions and administrative duties.

- Answer and direct phone calls; respond to inquiries in a professional manner.

- Greet visitors and manage the front reception area.

- Maintain employee records (both digital and physical).

- Support the onboarding process, including preparing materials and conducting orientation sessions.

- Provide general administrative support to managers and team members.

- Perform data entry, database management, and document scanning.

- Support company events and projects as assigned.

- Provide employee support and assist with basic HR-related questions.

- Supports Accounts Receivable team with collections

Qualifications

- High school diploma or equivalent required/Associate preferred

- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

- Strong organizational skills and attention to detail.

- Excellent communication and interpersonal skills.

- Ability to handle sensitive information with confidentiality

Apply today and discover the opportunities that await you!

A reasonable estimate of the base salary range for this role is $41,600 to $48,000 USD. Please note that actual salaries may vary within the range, or be above or below the range, based on factors including, but not limited to, education, training, experience, professional achievement, business need, and location. This role is bonus/and or incentive eligible.

EEO/Affirmative Action Smalley is an equal opportunity employer and believes in equal opportunity for all employees and applicants. Accordingly, all employment decisions are based on the principles of equal opportunity. These decisions include recruitment, selection, promotion, transfer, discipline, compensation, benefits, training, and other personnel actions involving persons in all job titles and shall occur without regard to race, color, religion, sex, pregnancy (including childbirth and related conditions), age, national origin, disability, genetic information, veteran or military status, sexual orientation, gender identity, creed, ancestry, marital status, or any other legally protected class as recognized by applicable law.

You may be eligible for the following competitive benefits: medical, dental vision, life, accident & disability, parental leave, tuition reimbursement, employee assistance program, paid holidays, paid time off and 401(k).

Should you need further assistance to apply to any of our job postings or have any general questions, please contact us at 847-719-5900.