Administrative Assistant

Summary:

This position will be responsible to provide administrative support to the Contract Administration department.

Essential Duties and Responsibilities:

- Route documents for execution using DocuSign

- Upload documents to FileNet

- Schedule appointments and meetings, arrange travel, and catering needs

- Maintain spreadsheet to track documents

- Process incoming and outgoing mail using USPS and FEDEX

- Maintain stock room and breakroom by ordering supplies

- Process terminated contracts using ETC’s document retention policy

- Responsible for creating and maintaining files

- Coordinate maintenance work with ETC Building Services

- Performs other duties and tasks as determined by the management team

- Effective communication and coordination with all departments with the company are essential in the role

Requirements:

Education and/or Experience, Knowledge, Skills & Abilities: To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:

- Demonstrated proficiency in Microsoft Word, Excel and PowerPoint.

- A High School Diploma or equivalent may be considered

- Bachelor’s Degree preferred

- 0 - 2 years administrative experience

Preferred Qualifications:

- Proficiency with DocuSign, FileNet, SharePoint, highly desired

- Demonstrated proficiency in Microsoft Word, Excel and PowerPoint

- Proven administrative or assistant experience

- 2+ years administrative experience

- Excellent organization skills with high level of attention to detail

- Excellent written and verbal communication skills with strong interpersonal skills

- Experience with Quorum Contract Management System is a plus

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

- Usually, normal office working conditions.

- Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.

"An equal opportunity employer/disability/vet The Partnership is an equal opportunity employer and does not discriminate against qualified applicants on the basis of any actual or perceived legally protected characteristics under federal, state, or local law. The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible, the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job. DISCLAIMER: The statements listed in this job posting, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. "