Chroma Systems Solutions

Customer Service Administrator

LocationLake Forest, CA
Job TypeFull-time

About This Job


JOB TITLE: Customer Service Administrator


DEPARTMENT: Service Support


REPORTS TO: Customer Service Support Manager


EMPLOYEE TYPE: Full-Time (100% onsite)

LOCATION: 25612 Commercentre Dr. Lake Forest, CA 92630


SALARY: is commensurate with relevant experience


GENERAL JOB DESCRIPTION

Chroma Systems Solutions, Inc. is a leading designer and manufacturer of power testing instruments and systems including programmable AC Power Source and DC Power Supplies, AC loads and DC Electronic Loads, Digital Power Meters and Automated Testing Systems for applications in LED Lighting, Led Drivers, Aerospace, Defense, Military, Automotive, Medical, Battery, Solar, Marine, and Regulatory Testing.

Are you a detail-oriented and experienced Customer Service Administrator ready to elevate the customer experience? We’re looking for a confident, organized professional who can handle high volumes of customer interactions while streamlining administrative tasks and supporting our team with poise and precision. Join us and play a key role in creating a responsive, people-first environment where your contributions truly make an impact. We are searching for a well-versed and team-oriented Customer Service Administrator who will be involved in administering RMAs and coordinating RMA shipments and receipts, quotations, Purchase Orders, tracking RMAs, and keeping internal and external customers updated on status.


ESSENTIAL DUTIES & RESPONSIBILITIES

Opening/closing RMAs for instrument repair
Perform ancillary tasks associated with opening/closing RMAs such as quotes, calibration scheduling, payment arrangements, timely closures, shipping follow up, prioritizing and expediting
Filing documents as needed
Contacting customers for follow up on missing information, updating status etc.
Solicit quotes from freight companies, scheduling shipments, and coordinating the crating of goods
Any other duties assigned by Manager


QUALIFICATIONS

MAS 200 experience is a plus
Extreme proficiency on MS Office products especially MS Access
Computer literate with ability to learn other software products
Extremely detail oriented while having to navigate a multitude of clients
Customer service experience from industries such as medical office, auto dealership, call center, or data center
Associate degree in accounting, business or computer science preferred
Experience in busy environments requiring multi-tasking


SUPERVISORY RESPONSIBLITIES

This is a non-supervisory position.


PHYSICAL DEMANDS

General office skills and dexterity are required. Must be able to lift 30 pounds.


WORKING CONDITIONS

Chroma Systems Solutions is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, political affiliation, marriage or veteran status, and will not be discriminated against on the basis of disability.


CHROMA BENEFITS

Bonus programs based on individual and company performance
Vacation, sick, bereavement time
Medical, dental, and vision plans for employees and dependents
Life insurance, AD&D, long term disability, and employee wellness programs
401(k) retirement accounts with immediate vesting of company contributions
Profit sharing programs

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