Tolin Mechanical Systems

Corporate Accounts Receivable & Collections

LocationDenver, CO
Job TypeFull-time
Salary$54,080-$64,480

About This Job


Description: Company Overview:

Service Logic is the nation’s largest independent HVAC service company with over $1B in annual sales and 3,400 employees. The strategy of Service Logic is to identify and acquire quality local HVAC service companies and accelerate the organic growth of recent acquisitions as well as the base businesses by focusing on increasing the maintenance contract base.

Tolin Mechanical Systems Company (Tolin) was the first HVAC company acquired by Service Logic in 2004. Tolin was originally established in 1948 in Denver, Colorado and including Denver also has 3 other offices in Colorado [Fort Collins, Colorado Springs, Silverthorne], 2 offices in Arizona [Phoenix, Tucson] and an office in the Mid-Atlantic region. Tolin’s annual sales exceed $120 million and Tolin has approximately 450 employees.

Tolin is proud of the customer-centric team we have built over the years, made up of the most talented engineers, HVAC technicians, sales professionals, operations personnel and our highly qualified financial and administrative team. We provide centralized corporate services to all locations from our corporate headquarters in Denver, CO.


General Description:

The Corporate Accounts Receivable & Collections position for the Denver Branch will be responsible for the oversight and optimization of the collection process for outstanding receivables. The Corporate AR & Collections position will work closely with customers and internal teams to ensure timely payment and resolution of outstanding invoices. Additionally, this position will be responsible for generating and distributing T&M Billings for their designated Branch or Service Manager.

Responsibilities for Corporate Accounts Receivable & Collections include:

Contact customers via phone, email, or other communication channels to follow up on overdue payments.
Record and allocate EFT, ACH, Credit Card and Lockbox payments received to the appropriate customer accounts.
Maintain regular communication with customers to address inquiries, resolve issues, and provide payment reminders.
Investigate and resolve any issues or discrepancies related to invoicing, payments, or billing disputes.
Negotiate payment plans and terms with customers to facilitate timely payment.
Maintain accurate and up-to-date records of customer interactions, payments, and account status.
Prepare and present reports on accounts receivable status, aging, and collection efforts to management.
Assist in setups of new customers and locations.
Help to maintain the set up and administration of customer portals and billing uploads.
Complete necessary invoice corrections, credits, and SPR’s throughout the month.
Address and correct any discrepancies in accounts or billings.
Ensure billings and receivables are correctly processed in a timely manner.
Review all billable work orders for their designated Service Manager/Branch.
Enter billings into the business system using customer notes to properly bill labor, material, mark up and trip charges.
Run reports to review all work entered verifying accuracy of Bill to customer and locations, costs, quantities, and descriptions.
Ensure that all month-end all billings and collections efforts are completed by each month-end closing date.


Compensation & Benefits:

Average Starting Pay Rate: $26.00-$31.00/hr. Combined experience, education, skills and knowledge will be taken into consideration.

Medical, Dental and Vision Plan
Life insurance
Long Term disability
Flexible Spending Accounts
401K Plan
Profit Sharing based on company performance
Tuition Reimbursement
Paid Holidays
PTO program
Professional training and development

Requirements: Ideal candidates will have the following qualifications:

High School diploma or Equivalent
Basic math skills, applying mark-up
Excellent attention to detail
Experience with Great Plains Business System a plus
A team attitude
Good problem solving and time management skills
Excellent written and verbal communication skills


Minimum Qualifications:

Over 18 years of age
Proficient in Microsoft Office (Outlook, Word Xcel)
Strong organizational skills
Highly detail oriented and ability to multi-task
Team and customer service oriented
3 years' billing experience

Pursuant to Colorado’s Job Application Fairness Act, applicants providing certifications, transcripts, or other materials may redact information that identifies the applicant’s age, date of birth, or dates of attendance at or graduation from an educational institution.

This posting will close on April 11, 2025.


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