Construction Projects Administrator (In-Office | Full-Time)
Location: Dillsburg, PA
Join a Purpose-Driven Team, Building Pennsylvania’s Future
Lobar, Inc. is a respected full-service general contractor with more than 250 professionals across Pennsylvania. We are proud of our people-first culture and our commitment to the construction industry including schools, municipal buildings, and water/wastewater treatment facilities. We believe our success begins with exceptional support teams—and we're looking for a high-level Administrative Assistant to join ours.
About the Role:
We are hiring a full-time, experienced Projects Administrator to support our Administration Department during the bidding and preconstruction process. This position is ideal for someone who thrives in fast-paced, multi-project environments and is ready to own processes and support complex operations. Individual will be cross-trained in the full range of administrative functions that support our fast-paced and collaborative environment. You will play a critical role in maintaining the systems, documentation, and communications that keep bid projects moving forward. If you're a highly organized professional who thrives on precision, collaboration, and learning new things—this could be the right place for you.
This in-office role is based at our corporate headquarters in Dillsburg, PA. Our office is open between the hours of 7:30 AM to 5:00 PM M-F. In this position you will rotate an 8 hour shift weekly with your team members to ensure the department always has coverage. This means one week a month this role will need to work 8 AM to 5 PM.
Key Responsibilities:
•Manage and optimize internal qualification data systems to ensure competitive readiness for public-sector projects.
•Prepare detailed qualification statements including annual and pre-qualification certifications for owners, architects, and agencies.
•Assist with preparing bid packages, proposals, ordering bid bonds, and coordinating electronic bid submissions.
•Generate and update reports such as Superintendent Activity Charts and Project Milestone Reports.
•Schedule and track project progress meetings.
•Key primary back up for our Estimating Administrator, including procurement and distribution of bid documents, addenda, and requests for information.
•Participate in bid day procedures and proposal coordination.
•This role offers exposure to key administrative, estimating and project support functions, providing a potential career path into construction operations, project coordination or office management.
•Cross-train with Administrative Department teammates to ensure continuity across administrative functions.
•Create and edit documents using Microsoft Word and Excel; manage calendars, coordinate meetings, enter data, and support communication workflows.
•Maintain confidentiality and manage delegated assignments with accuracy and integrity.
•Provide rotational support to ensure smooth front-line operations and client-facing professionalism.
•Perform other administrative duties to support department and company operations.
Qualifications & Skills:
Education & Experience
•Associate degree or certificate program preferred
•Minimum 3 years of professional administrative experience
•Knowledge of the construction industry, especially public construction and document procurement (e.g. bid documents, bid specifications, qualification statements and bid bonds).
Technical Proficiency
•Strong command of Microsoft Word, Excel, and Outlook
•Comfortable using copiers, scanners, and new technology platforms
Attributes & Strengths
•High attention to detail and accuracy and proactive mindset
•Excellent time management and organizational skills
•Strong verbal and written communication skills
•Self-starter who thrives in a collaborative, fast-paced environment
•Comfortable managing confidential information
Physical Requirements
•Must be able to sit at a desk and use a computer for prolonged periods
•Must be able to lift up to 15 lbs. occasionally
What We Offer
•401(k) with Company Match
•Health, Dental, and Vision Insurance
•Paid Time Off (PTO) & Paid Holidays
•Voluntary Life, STD, and LTD Insurance
•Employee Assistance Program (EAP)
Why Lobar, Inc.?
We’re not just building buildings—we’re building communities. At Lobar, you’ll be part of a team that values professionalism, integrity, and mutual respect. We offer opportunities to grow, collaborate, and contribute to meaningful work across Pennsylvania.
EOE M/F/Vet/Disability.