Salt City Constructors, LLC

Construction Project Administrative Assistant

LocationEast Syracuse, NY
Job TypeFull-time
Salary$45,000-$72,000

About This Job

Job Summary: We are seeking a highly organized and detail-oriented Construction Project Administrative Assistant to support our project team in the management of day-to-day administrative operations for our construction projects. The successful candidate will assist with payroll processing, invoice payments, and ensure proper documentation and coordination of project-related paperwork. This is a key role that requires a strong understanding of construction processes and office administration.


Key Responsibilities:


Payroll & Financial Administration:

Process and maintain accurate payroll for construction staff, ensuring compliance with company policies and labor laws.
Collaborate with the HR department to collect timesheets and verify work hours for hourly workers.
Maintain payroll records and assist in resolving payroll discrepancies.
Track and update payroll-related reports and data for internal and external audits. Assist in preparing and submitting payroll tax filings and related documentation.


Invoice Management & Payments:

Review and verify invoices for construction materials, subcontractors, and vendors.
Ensure invoices are accurate and reflect proper project costs before processing.
Prepare and submit payment requests for approval in accordance with project budgets and timelines.
Work with vendors and suppliers to resolve any discrepancies or payment issues.
Maintain and update the invoice payment log to ensure timely processing and prevent delays.


Documentation & Paperwork Coordination:

Assist in preparing and managing construction project documentation, including contracts, change orders, permits, and project schedules.
Organize and file project-related documents both electronically and in hard copy, ensuring all records are easily accessible.
Coordinate the completion and submission of required forms, reports, and certificates. Assist with the preparation of project status reports, meeting minutes, and other documentation for internal and client meetings.


General Administrative Support:

Respond to emails and handle general correspondence.
Assist office managers with preparing materials for project team reviews.
Manage office supplies and maintain inventory.


Qualifications:

Education: Bachelor's degree in Business Administration, Construction Management, or a related field.
Experience: At least 2 years of administrative experience, preferably in a construction or project-based environment.


Skills:

Strong proficiency with Microsoft Office Suite (Excel, Word, Outlook) and project management software.
Excellent organizational and multitasking skills.
Strong attention to detail and ability to handle confidential information.
Knowledge of construction terminology and project workflows.
Ability to communicate effectively with team members, vendors, and clients.


Additional Skills:

Proactive and able to work independently with minimal supervision.
Ability to prioritize tasks and manage multiple deadlines.
Excellent interpersonal skills and a customer service-oriented attitude.
Ability to adapt to changing project needs and requirements.


Salary Range:

Starting salary is $45K - $72K based on experience.


Job Type: Full-time


Pay: $45,000.00 - $72,000.00 per year


Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance


Schedule:

Day shift
Monday to Friday
Weekends as needed


Ability to Commute:

East Syracuse, NY 13057 (Required)


Ability to Relocate:

East Syracuse, NY 13057: Relocate before starting work (Required)


Work Location: In person

Similar Jobs

VS

Construction Project Administrator

V-Tech Solutions
Job TypeContract
Salary
$79040 - $93600
White Plains, NY
8 days ago
ES

Construction Project Administrator

Ezarc Solutions
Job TypeFull-time
Salary
$52000 - $74880
Phoenix, AZ
18 days ago
company-logo

Assistant Project Manager (Construction)

Stealth Startup
Job Typefull_time
Salary
$90000 - $120000
Sterling, VA
9 days ago
company-logo

Administrative Assistant-Projects & Operations

Kinectrics
Salary
$41600 - $52000
Louisville, KY
21 days ago
company-logo

Administrative Assistant - Projects

DOF
Job TypeFull-time
 
Houston
28 days ago
company-logo

Design and Construction Assistant Project Manager

Alaska Village Electric Cooperative
Job TypeFull-time
Salary
$90000 - $90000
Anchorage, AK
5 days ago
company-logo

Construction Administrator I

ENFRA
Job TypeFull-time
Salary
$49920 - $66560
St. Louis, MO
30 days ago
company-logo

Project Assistant, Engineering

Crown Utilities, LLC
Job Typefull_time
 
Nampa, ID
6 days ago
company-logo

Construction Project Manager

NiSource
Job Typefull_time
Salary
$79800 - $165300
Eastport, MI
8 days ago
company-logo

Construction Project Manager

SERVPRO® of Hurst-Euless-Bedford
Job Typefull_time
 
Houston, TX
9 days ago
company-logo

Construction Project Manager

CTCI Americas Inc
Job Typefull_time
 
Houston, TX
21 days ago
company-logo

Construction Project Manager

Nwestco, LLC
Job TypeFull-time
Salary
$80000 - $100000
Dublin, CA
22 days ago
company-logo

Construction Project Manager

Stealth Startup
Job Typefull_time
Salary
$120000 - $160000
Washington DC-Baltimore Area
26 days ago
company-logo

Construction Project Manager

Azuria Water Solutions
Job Typefull_time
Salary
$86212 - $120000
Indianapolis, IN
27 days ago
company-logo

Construction Project Manager

Mears Group Inc
Job TypeFull-time
Salary
$95000 - $120000
Longmont, CO
29 days ago
company-logo

CONSTRUCTION PROJECT MANAGER

Kingspan Insulated Panels
Job TypeFull-time
 
DeLand, FL
30 days ago
company-logo

Assistant Engineering Project Manager

www.safetypower.com
Job TypeFull-time
 
Mississauga, ON
12 days ago
company-logo

Principal Construction Coordinator

Edgewater Technical Associates
 
Aiken, SC
15 days ago
company-logo

Projects - Construction Advisor

Cenergy International Services
Job Typefull_time
 
Calgary, AB
16 days ago
company-logo

Engineering Assistant Project Manager

Dashiell Corporation
Job Typefull_time
 
Houston, TX
20 days ago

Trending Jobs

company-logo

Electrical Engineer

Dudley Staffing
Job TypeFull-time
Salary
$55 - $75
Canonsburg, PA
5 months ago
company-logo

Division Order Analyst

Coronado Resources
Job TypeFull-time
 
Dallas, TX
about 2 months ago
company-logo

Accounts Payable Clerk

LPR Energy
Job TypeFull-time
Salary
$65000 - $65000
Dallas, TX
about 2 months ago
company-logo

Division Order Landman

R. Lacy Services, Ltd.
Job TypeFull-time
 
Longview, TX
27 days ago
company-logo

Professional Landman

Penterra Services, LLC
Job TypeContract
 
Lovington, NM
19 days ago
company-logo

contract landman

HPS Oil & Gas Properties
Job TypeFull-time
 
Lafayette, LA
4 months ago
company-logo

Oil and Gas Land and Title Analyst - SAM Associate II

Bank of America
Job TypeFull-time
 
Dallas, TX
3 months ago
company-logo

Attorney

Toeppich & Associates
Job TypeFull-time
 
Houston, TX
about 1 year ago
company-logo

Contracts Administrator

Third Coast
Job TypeFull-time
Salary
$70000 - $85000
Houston, TX
2 months ago
company-logo

Title Landman

Sustain Land Services
Job TypeFull-time
 
Norman, OK
3 months ago
company-logo

Senior Landman

Greenlake Energy
Job TypeFull-time
 
Austin, TX
3 months ago
company-logo

Title Reviewer

Innovation Land Services
Job TypeFull-time
 
Pittsburgh, PA
5 months ago
company-logo

Electrical Designer

Dudley Staffing
Job TypeFull-time
Salary
$45 - $60
Canonsburg, PA
5 months ago
company-logo

Landman

Stockyards Energy Land Services
Job TypeContract
 
Akiachak, TX
6 months ago
company-logo

Civil/Structural Designer

Dudley Staffing
Job TypeFull-time
Salary
$30 - $60
Canonsburg, PA
5 months ago
company-logo

Oil and Gas Title Attorney

Oliva Gibbs PLLC
Job TypeFull-time
 
Houston, TX
about 2 months ago
company-logo

contract Landman

HPS Oil & Gas Properties
Job TypeFull-time
 
Midland, TX
4 months ago
company-logo

contract Landman

HPS Oil & Gas Properties
Job TypeFull-time
 
Cheyenne, WY
4 months ago
company-logo

Senior Division Order Analyst

Formentera
Job TypeFull-time
Salary
$110000 - $130000
Austin, TX
about 1 year ago
company-logo

Mechanical/Piping Engineer

Dudley Staffing
Job TypeFull-time
Salary
$55 - $75
Canonsburg, PA
5 months ago

Notice: The inclusion of job postings or company information on our platform does not imply endorsement, partnership, or affiliation. Listings may include publicly available roles from various sources, and companies shown may not have a direct relationship with Energy Hire.