Salt City Constructors, LLC

Construction Project Administrative Assistant

LocationEast Syracuse, NY
Job TypeFull-time
Salary$45,000-$72,000

About This Job

Job Summary: We are seeking a highly organized and detail-oriented Construction Project Administrative Assistant to support our project team in the management of day-to-day administrative operations for our construction projects. The successful candidate will assist with payroll processing, invoice payments, and ensure proper documentation and coordination of project-related paperwork. This is a key role that requires a strong understanding of construction processes and office administration.


Key Responsibilities:


Payroll & Financial Administration:

Process and maintain accurate payroll for construction staff, ensuring compliance with company policies and labor laws.
Collaborate with the HR department to collect timesheets and verify work hours for hourly workers.
Maintain payroll records and assist in resolving payroll discrepancies.
Track and update payroll-related reports and data for internal and external audits. Assist in preparing and submitting payroll tax filings and related documentation.


Invoice Management & Payments:

Review and verify invoices for construction materials, subcontractors, and vendors.
Ensure invoices are accurate and reflect proper project costs before processing.
Prepare and submit payment requests for approval in accordance with project budgets and timelines.
Work with vendors and suppliers to resolve any discrepancies or payment issues.
Maintain and update the invoice payment log to ensure timely processing and prevent delays.


Documentation & Paperwork Coordination:

Assist in preparing and managing construction project documentation, including contracts, change orders, permits, and project schedules.
Organize and file project-related documents both electronically and in hard copy, ensuring all records are easily accessible.
Coordinate the completion and submission of required forms, reports, and certificates. Assist with the preparation of project status reports, meeting minutes, and other documentation for internal and client meetings.


General Administrative Support:

Respond to emails and handle general correspondence.
Assist office managers with preparing materials for project team reviews.
Manage office supplies and maintain inventory.


Qualifications:

Education: Bachelor's degree in Business Administration, Construction Management, or a related field.
Experience: At least 2 years of administrative experience, preferably in a construction or project-based environment.


Skills:

Strong proficiency with Microsoft Office Suite (Excel, Word, Outlook) and project management software.
Excellent organizational and multitasking skills.
Strong attention to detail and ability to handle confidential information.
Knowledge of construction terminology and project workflows.
Ability to communicate effectively with team members, vendors, and clients.


Additional Skills:

Proactive and able to work independently with minimal supervision.
Ability to prioritize tasks and manage multiple deadlines.
Excellent interpersonal skills and a customer service-oriented attitude.
Ability to adapt to changing project needs and requirements.


Salary Range:

Starting salary is $45K - $72K based on experience.


Job Type: Full-time


Pay: $45,000.00 - $72,000.00 per year


Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance


Schedule:

Day shift
Monday to Friday
Weekends as needed


Ability to Commute:

East Syracuse, NY 13057 (Required)


Ability to Relocate:

East Syracuse, NY 13057: Relocate before starting work (Required)


Work Location: In person

Similar Jobs

SC

Construction Project Administrative Assistant

Salt City Constructors, LLC
Job TypeFull-time
Salary
$45000 - $72000
East Syracuse, NY
3 days ago
company-logo

Administrative Assistant for Construction Projects

Elite Paving Group
Job TypeFull-time
Salary
$37440 - $41600
Dallas, TX
4 days ago
company-logo

Project Administrative Assistant - Construction

Mortenson Construction
Job TypeFull-time
Salary
$49920 - $66560
Beaver Dam, WI
2 days ago
company-logo

Construction Administrative Assistant

Green Leaf Construction
Job TypeFull-time
Salary
$47840 - $64480
Leominster, MA
4 days ago
company-logo

Construction Administrative Project Coordinator

Bette & Cring Construction
Job TypeFull-time
Salary
$40000 - $100000
Latham, NY
8 days ago
company-logo

Construction Assistant Project Manager

Pankow Builders
Job TypeFull-time
Salary
$115000 - $135000
Los Angeles Metropolitan Area, Los Angeles Metropolitan Area
2 days ago
company-logo

Construction Assistant Project Manager

Owen Ames Kimball
Job TypeFull-time
Salary
$77000 - $90000
Castle Rock, CO
2 days ago
company-logo

Construction Assistant Project Manager

DND Electric INC
Job TypeFull-time
 
Des Plaines, IL
3 days ago
company-logo

Construction Assistant Project Manager

CARCON Industries & Construction
Job TypeFull-time
Salary
$70000 - $95000
Fort Worth, TX
4 days ago
company-logo

Construction Coordinator - Administrative Assistant

Elevation Land Solutions
Job TypeFull-time
 
New Caney
4 days ago
company-logo

Construction Assistant Project Manager

Terracon
Job TypeFull-time
 
St Louis, MO
7 days ago
company-logo

Construction Assistant Project Manager

RQ Construction
Job TypeFull-time
Salary
$80000 - $110000
Norfolk, VA
8 days ago
company-logo

Construction Assistant Project Manager

Marand Builders Inc
Job TypeFull-time
Salary
$65000 - $65000
Pompano Beach, FL
8 days ago
company-logo

Construction Assistant Project Manager

Marand Builders, Inc.
Job TypeFull-time
 
Pompano Beach, FL
8 days ago
company-logo

Construction Assistant Project Manager

MDG Design and Construction
Job TypeFull-time
Salary
$52000 - $79040
Bronx, NY
8 days ago
company-logo

Construction Assistant Project Manager

McClure Company
Job TypeFull-time
 
Wilkes-Barre, PA
11 days ago
company-logo

Assistant Construction Project Manager

Bridging Pennsylvania Constructors
Job TypeFull-time
 
Brookville, PA
5 days ago
BP

Assistant Construction Project Manager

Blue Prism Pools
Job TypeFull-time
Salary
$41600 - $71500
Statesboro, GA
5 days ago
company-logo

Assistant Construction Project Manager

AECOM Hunt
Job TypeFull-time
 
Grand Rapids, MI
9 days ago
company-logo

Assistant Construction Project Manager

Balfour Beatty US
Job TypeFull-time
 
Atlanta Metropolitan Area, Atlanta Metropolitan Area
11 days ago

Trending Jobs

company-logo

Assistant General Manager, Navy Yard Electric Utility

Job TypeFull-time
Salary
$108000 - $108000
Philadelphia, Pennsylvania
10 days ago
company-logo

Electrical Engineer

Dudley Staffing
Job TypeFull-time
Salary
$55 - $75
Canonsburg, Pennsylvania
3 months ago
company-logo

Accounts Payable Clerk

Job TypeFull-time
Salary
$65000 - $65000
Dallas, Texas
11 days ago
DM

Apprentice Lineman

Delta Montrose Electric Association
Job TypeFull-time
 
Montrose, CO
15 days ago
company-logo

Attorney

Toeppich & Associates
Job TypeFull-time
 
Houston, Texas
about 1 year ago
company-logo

Apprentice Lineman I

San Patricio Electric Cooperative, Inc.
Job TypeFull-time
 
Sinton, TX
23 days ago
company-logo

contract landman

HPS Oil & Gas Properties
Job TypeFull-time
 
Lafayette, Louisiana
2 months ago
company-logo

Oil and Gas Land and Title Analyst - SAM Associate II

Bank of America
Job TypeFull-time
 
Dallas, Texas
about 1 month ago
HM

Lineworker Apprentice I

Henderson Municipal Power & Light
Job TypeFull-time
 
Henderson, KY
19 days ago
company-logo

Associate Attorney

Buffalo Biodiesel Inc.
Job TypeFull-time
 
Buffalo, NY
22 days ago
company-logo

Senior Landman

Greenlake Energy
Job TypeFull-time
 
Austin, Texas
about 1 month ago
company-logo

JOURNEYMAN LINEMAN - WOODLAND PARK

CORE Electric Cooperative
Job TypeFull-time
 
Woodland Park, CO
27 days ago
company-logo

Apprentice Lineman

Southern Pine Electric
Job TypeFull-time
 
Brandon, MS
16 days ago
company-logo

Electrical Designer

Dudley Staffing
Job TypeFull-time
Salary
$45 - $60
Canonsburg, Pennsylvania
3 months ago
company-logo

Contracts Administrator

Third Coast
Job TypeFull-time
Salary
$70000 - $85000
Houston, Texas
15 days ago
GU

Natural Gas Utility Laborer

GMC Underground
Job TypeFull-time
Salary
$33280 - $47840
Mobile, AL
about 1 month ago
company-logo

Tank Wagon Driver - CDL B

Rhinehart Oil
Job TypeFull-time
Salary
$66560 - $66560
Rifle, CO
29 days ago
company-logo

Operator Assistant Trainee - Frac Acid

Halliburton
Job TypeFull-time
 
Zanesville, OH
19 days ago
company-logo

Floorhand 2

Key Energy Services
Job TypeFull-time
 
Midland, TX
19 days ago
company-logo

Residential Helper

Waste Pro
 
Columbus, MS
19 days ago