Groundworks

Construction Office Administrator

LocationDallas, TX
Job TypeFull-time

About This Job

Eco-Soil Stabilizers, A Groundworks Company, is seeking a talented Construction Office Administrator to join their team in Dallas, TX!

The Construction Office Administrator plays a pivotal role in providing essential back-office support to our sales and operations teams. This role will play a key part in maintaining smooth day-to-day administrative functions, ensuring accurate data reporting, and facilitating internal documentation processes. This role will track down pending documentation as necessary and provide a clear outline to the team of what is required for each job to be successful.


Project Coordination:

Prepare and manage Contractor Agreements and Certificates of Insurance (COIs)
Perform data entry for:
+ Financial reporting + Operational quality control tracking + Sales metrics + CRM and other reporting procedures
Assist in the onboarding process for new hires, ensuring proper documentation and system setup
Maintain and organize digital and physical office documents
Support the coordination and organization of proposals and bid documents for upcoming projects
Performs other duties as assigned


Other Administrative Responsibilities:

Write and distribute email correspondence memos, letters, faxes and forms.
Assist in the preparation of regularly scheduled reports.
Ability to work independently and collaboratively in a fast-paced environment.
Develop and maintain a filing system.


Qualifications

1-2 years of administrative support experience, preferably in the construction industry.

Requires excellent communication and interpersonal skills, including verbal and written communication.
Intermediate computer skills utilizing Excel, Word, PowerPoint, Outlook , Adobe (pdf editing).
Knowledge of office management systems and procedures.
Excellent time management skills and the ability to prioritize work.
High attention to detail and problem-solving skills.
Dedication to providing excellent customer service.
The Construction Office Administrator will work in an office environment and will sit at a local branch.
This role will require standing, walking, moving, carrying, bending, reaching, handling, pushing and pulling, driving and lifting.

What we provide for our employees:

Competitive Hourly Pay
Employee Ownership
Superior training will ensure you start with immediate success
Competitive and rewarding, family-oriented culture
Advanced leadership training opportunities
World-class training and support
World-class training and support
Benefits include Medical, Dental, Vision, Long/Short Term Disability, Life insurance, 401(k) with a company match, and 2 weeks paid time off including 6 holidays

Groundworks® is the leading provider of Foundation Repair, Crawl Space Encapsulation, Basement Waterproofing, and Concrete Lifting & Stabilization.

With locations across the USA and Canada, Groundworks is the leading foundation solutions and water management company in North America! Recognized as a Top Workplaces USA™ company and offering employee ownership for everyone, we're building something that just can't be replicated. And we're on a mission to change an industry like never before!

We're unique here at Groundworks. We are all connected through the same vision, mission, and values, and we are stronger together. We're proud to be the Groundworks Tribe!

Our highly trained teams have decades of experience delivering innovative solutions, unmatched quality, and industry-leading warranties, helping homeowners everywhere protect and repair their most valuable asset – their home.

When customers choose a local Groundworks company, they can feel confident they’re hiring the trusted local experts who will ensure the job’s done right.

When you choose Groundworks, you'll join thousands of Tribemates who are making history.

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