Cash Disbursement Specialist

Schedule:

Monday to Friday

Work Style:

On-site

About the Role

At PSS Industrial Group, every team member plays a critical role in delivering the tools, materials, and support that keep America’s energy and industrial projects moving forward.

As a

Cash Disbursement Specialist

, you will ensure accurate and timely processing of payments and invoices, maintain strong vendor relationships, and support efficient accounting operations. You’ll also manage elevated accounting tasks such as credit card reconciliation, recurring payments, auto-drafts, and compliance with tax documentation. If you’re detail-oriented, communicative, and capable of working independently in a high-volume environment, we’d love to have you on our team.

Success in this role means consistently executing high-volume transactions with accuracy and timeliness, proactively identifying issues, and taking full ownership of payment-related processes. A strong performer in this position will demonstrate attention to detail, accountability, and consistency, contribute to process improvements, and maintain clear communication with stakeholders to support efficient and compliant disbursement operations.

What You’ll Do

- Ensure timely and accurate processing of invoices, payments, expense reimbursements, and auto allowances

- Create, track, and manage disbursement quality metrics and escalate deficiencies as needed

- Communicate proactively with internal and external stakeholders regarding delays or issues

- Participate in councils and automation projects to improve payment processes and reduce errors

- Obtain and maintain tax certifications for all disbursement runs

- Prioritize payments in alignment with AP aging and company cash flow needs

- Monitor and process recurring and auto-draft payments in a timely manner

- Reconcile disbursements to general ledger and bank statements

- Maintain and improve SOPs related to payment processing, recurring items, and credit card reconciliation

- Support vendor master data maintenance and help convert vendors from checks to ACH/wire

- Own and automate the Affiliated Distributor portal upload process

- Track, reconcile, and report proper credit card clearing and related invoice closure

- Provide support and training on AP processes to other team members

- Ensure accounting and ERP system processes align with accurate PO transaction recording

- Ensure compliance with company policies, GAAP, and legal requirements

What You Bring

- Bachelor’s degree in Accounting, Finance, or equivalent work experience

- 4+ years of experience in Accounts Payable, Accounting, or Finance - 2+ years in a senior-level AP or AP leadership role

- Proficiency with accounting systems and advanced Excel (pivot tables, VLOOKUPs, etc.)

- Strong communication, analytical, and critical thinking skills

- Proven ability to manage high-volume, detail-sensitive transactions with a high degree of accuracy, ownership, and accountability

- Experience collaborating across teams and implementing process improvements

Benefits We Offer

- PPO Medical & Dental Plans

- Vision Insurance

- Company-Paid Basic Life & AD&D

- Voluntary Life & AD&D

- Short- and Long-Term Disability

- Flexible Spending Accounts (FSA) for Health & Dependent Care

- Generous 401(k) with Company Match

Why Work With Us

At PSS Industrial Group, we support the people who build and power America. We're more than a distributor—we're a team built on shared values. We care about each other, work better together, always do the right thing, and strive for excellence every day.

With over 30 locations nationwide and roles in logistics, operations, sales, and support, there’s a place for you here—whether you're just getting started or looking to take the next step in your career.

Equal Opportunity Employer

PSS Industrial Group is proud to be an equal opportunity employer. We’re committed to building a team that reflects a variety of backgrounds, perspectives, and experiences. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.