Business Analyst

About CycloKinetics

CycloKinetics is advancing the next generation of high-performance propellants for aerospace and defense. Our highly innovative technology allows us to harness existing energy from biomass and convert it to superior performance fuels and propellants across aviation, aerospace, and defense applications.

We are a team of engineers, scientists, and operators driven by performance, innovation, and national security impact focused on building scalable, domestic energy solutions that power the future of propulsion. CycloKinetics is based in Salt Lake City, Utah.

Job Summary:

The Business Analyst facilitates assigned projects by serving as a liaison between cross-functional teams and business stakeholders, ensuring alignment and clear communication throughout the project lifecycle.

The Business Analyst plays a vital role in the organization by acting as a bridge between cross-functional teams and business stakeholders. In this capacity, they analyze business systems and operational needs to identify opportunities for improvement and increased efficiency.

They are responsible for documenting requirements and helping design solutions that align with overall business strategies. By reviewing and interpreting data, the Business Analyst develops actionable plans and provides practical, results-driven recommendations.

Additionally, they communicate insights and proposed solutions to key stakeholders to ensure alignment and support successful implementation. Through data analytics and strategic planning, the Business Analyst contributes to maximizing productivity and overall operational effectiveness.

Essential Functions & Responsibilities:

- Strong commitment to safety is required.

- Works independently or in a team setting under the direction of the Vice President of Strategy and Solutions to accomplish objectives. Receives instructions on specific assignment objectives and points of emphasis, and possesses the ability to utilize references, procedures, and informational sources to develop possible solutions.

- Manage relationships for the strategy and solutions team by owning the Customer Resource Management system (CRM) to track all external engagements. This entails keeping the CRM up-to-date, tracking all engagements, summarizing and reporting on engagements to Management, and communicating with external stakeholders, ensuring that no engagements are missed or overlooked.

- Perform daily, weekly, and monthly reviews and analyses of current engagements using operational metrics and reports.

- Determines how to prioritize internal team's time and engagements to optimize for impact

- Work closely with Sr VP of Strategy and Solutions to manage all engagements with potential customers and partners.

- Determine team objectives by studying business landscape, gathering information, and evaluating output requirements and formats.

- Plan and coordinate the development of primary and secondary market research studies in support of strategic planning and specific marketing initiatives as required and present findings.

- Define project engagements by managing project milestones, forming project teams, and establishing project timelines and deliverables.

- Conduct and coordinate financial, product, market, operational, and related research to support strategic and business planning within the various departments and programs.

- Interpret, evaluate, and interrelate research data to develop integrated business analyses and projections for incorporation into strategic decision-making.

- Collaborate cross functionally with other staff to thoroughly understand the needs to be supported.

- Construct workflow charts and diagrams, studying system capabilities, and writing specifications.

- Responds to inquiries and provides advice to stakeholders regarding current and potential system inputs, processes, and outputs.

- Monitor progress by tracking activity, resolving problems, publishing progress reports, and recommending actions.

- Suggest changes to senior management using analytics to support recommendations. Actively participate in the implementation of the approved changes.

- Maintain a library of model documents, templates, or other reusable knowledge assets.

- Improve systems by studying current practices and designing modifications.

- Determines how changes to the project will affect the business and systems.

- Recommend controls by identifying problems and developing improved procedures.

- Prepare technical reports by collecting, analyzing, and summarizing information and trends.

- Validate resource requirements and develop cost estimate models.

- Maintain user confidence and protect operations by keeping information confidential.

- Contribute to team effort by accomplishing related results as needed.

- Create informative, actionable, and repeatable reporting that highlights relevant business trends and opportunities for improvement.

- Conduct insightful, ad hoc analysis to investigate ongoing or one-time operational issues.

- Maintains current understanding of industry standards, trends, and best practices through industry and other professional networks.

- Must comply with all company rules and regulations pertaining to Environmental, Health, and Safety standards including, but not limited to, safe work practices, hazard communication, personal protective equipment, and any additional policies as directed by Company Officials.

- Must comply with all company issued policies, guidelines, and handbook as directed by Company Officials.

- Must be able to perform physical activities, such as, but not limited to, lifting items up to twenty-five (25) pounds, bending, standing, reaching, climbing, walking, or sitting.

- Must be a self-starter with the ability to work as an individual contributor and as a member of a diverse team, a problem solver, and have a strong passion for continual improvement.

- Must have strong communication, organization, documentation, and computer skills (Microsoft Excel, Word, PowerPoint, AI assistants, and other programs) and be able to work and communicate with all levels of Staff to be successful.

- Effectively gives and receives feedback; willingly asks questions and seeks direction as needed.

- Assists in any and all areas assigned by Company Officials, Directors, Managers, Engineers, or other Personnel.

- Maintains an acceptable level of cleanliness in the work area.

- Must be able to function within a team environment.

- Performs other duties as assigned.

- Welcome visitors upon arrival, ensure all necessary agreements are completed, issue visitor/security badges, and direct guests to the appropriate conference room or team member

- Receive, sort, and distribute mail; direct delivery drivers to the appropriate shipping and receiving area for incoming shipments

- Maintain daily office operations, including ordering and restocking printer supplies, office supplies, and kitchen inventory; keep common areas tidy and well-stocked

- Monitor and maintain conference room calendars; assist with meeting setup and ensure rooms are cleaned and reset at the end of each day

- Assist the team in planning internal events and celebrations, such as birthdays, work anniversaries, and team gatherings

- Provide administrative support to HR, Procurement, Facilities, Safety, and other departments, including scheduling meetings, coordinating travel, ordering lunches, inventory management, and supporting project-based work

- Coordinates communication across departments and shares key updates and announcements across the organization

- Assist with scheduling on-site interviews and guest, vendor, and contractor visits as needed

- Perform other administrative or office coordination duties as assigned

Experience and Qualifications:

- Bachelor's degree in business administration, business analytics management, finance, or related field of study.

- At least one to two years of previous experience in business development or a related field with a focus on process improvement, data analysis, or relationship management

- Incumbents with less experience may be considered with demonstrated competency and/or ability with management approval.

- Excellent verbal and written communication skills.

- Proficient in Microsoft Office Suite or related software programs.

- Extremely organized with great attention to detail.

- Excellent management skills with the ability to lead, facilitate, motivate, and organize.

- Ability to learn quickly and to creatively solve new problems.

- Ability to negotiate and settle differences quickly and peacefully.

- Helpful but not required: Minor, certification and/or prior experience in science, technology, engineering and mathematics (STEM) fields.

Knowledge Required:

Economics and Accounting - Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.

Mathematics and Analytics - Knowledge of arithmetic, algebra, geometry, statistics, and their applications.

Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources.

Customer and Personal Services - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. Proficient in technical writing and public speaking.

Computers and Software - Knowledge of computers and computer systems and software programs for general use in business.

Skills Requirements:

- Active Learning - Understanding the implications of new information for both current and future problem-solving and decision-making.

- Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

- Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

- Learning Strategies - Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.

- Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

- Reading Comprehension - Understanding written sentences and paragraphs in work-related documents.

- Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.

- Time Management - Managing one's own time and the time of others, if required.

- Speaking - Talking to others to convey information effectively.

- Writing - Communicating effectively in writing as appropriate for the needs of the audience.

- Systems Analysis - Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes.

- Systems Evaluation - Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system.

General:

This position is based in Salt Lake City, Utah with work performed on-site. CycloKinetics is an At-Will, VEVRAA, Equal Employment Opportunity Employer, E-Verify, and Drug Free Workplace.

Benefits:

CycloKinetics offers a competitive compensation and benefits package (health, dental, vision, employee and dependent life coverage(s) and accidental death and dismemberment, short-term disability, long-term disability, flexible spending accounts, health savings account, 401k matching, PTO, holiday pay, parental leave, and bonus potential).

EEO Statement:

CycloKinetics is an Equal Opportunity Employer and embraces diversity in our employee population. We are excited to work with talented individuals from a wide range of backgrounds. All employment decisions at CycloKinetics are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or special disabled veteran, marital status, pregnancy, genetic information, or any other legally protected status.

FLSA Classification: Exempt