Bookkeeper / Administrative Assistant

Job Overview

We are seeking a detail-oriented and organized Bookkeeper. As a bookkeeper, you will oversee and manage financial data to ensure accuracy and compliance.

IMPORTANT: Wage rate will be commensurate with position, shift worked, experience, education, and required skill level.

Duties

- Recording Financial Transactions: Accurately record all income, expenses, and financial activities using accounting software.

- Maintaining General Ledger: Ensure the accuracy of the general ledger by reconciling accounts and correcting discrepancies.

- Preparing Financial Statements: Generate monthly, quarterly, and annual financial reports.

- Accounts Payable and Receivable: Track invoices, payments, and overdue accounts while maintaining strong vendor and client relationships.

- Bank Reconciliation: Reconcile bank statements with internal records to identify and resolve discrepancies.

- Completing invoices or maintaining invoice documentation

- Expense Management: Monitor expenses and recommend cost-saving measures.

- Tax Preparation: Collaborate with accountants to prepare and file tax returns accurately and on time.

- Managing payroll, accounts payable, or accounts receivable

- Ensuring payments and deposits are accurate

- Inventory management

- Managing and filing sales tax payments. Ensuring the sales tax are accurate

Required Skills, Experience, and Qualifications

Must-have:

- High school diploma or equivalent; associate degree in accounting or finance preferred.

- Proficiency in accounting software such as QuickBooks, Xero, or FreshBooks.

- Strong understanding of bookkeeping principles and practices.

- Exceptional attention to detail and organizational skills.

- Ability to analyze financial data and identify discrepancies.

- Strong communication and interpersonal skills for vendor and client interactions.

Nice-to-have:

- Certification as a bookkeeper or accounting technician (e.g., CPB or AAT).

- Multitasking skills for managing multiple accounts and projects simultaneously.

- Advanced proficiency in Microsoft Excel, including creating pivot tables and using formulas.

Application Process

To apply, please submit your resume outlining your bookkeeping experience and qualifications. Qualified candidates will be contacted within two weeks for an initial phone interview, followed by an in-person or virtual meeting. Employment is contingent upon successful completion of a background check.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

- 401(k)

- 401(k) matching

- Paid time off

Work Location: In person