Office Clerk/Administrative Assistant

Tube One Industries, Inc. is a technology-driven manufacturer that produces a vast array of steel tubing on one of the world’s most advanced electric resistance welded tube mills in serving customers of various industries.

We are seeking an Office Clerk/ Administrative Assistant to oversee and expedite daily operations, generate quotes and sales orders, and compile and record data for management. This position also requires being highly proficient in the use of Excel, must be able to work with multiple sheets, creating and managing formulas and formatting to update, track, and monitor data.

Primary Responsibilities:

Provide quotes, sales orders, shipping, invoicing, and general customer service

Research and obtain up-to-date sales and marketing information

Maintain and develop solid customer relations and manage customer concerns with resolution

Coordinate shipping and receiving while oversee inventory control

Trace customer payments and collection

Process QuickBooks AP, AR, bank deposits and reconciliation

Assist with implementation of new software systems

Issue POs to vendors with follow-ups through final payments

Track and trace raw material progression and status

Input material composite data and generate certificates

Construct and update raw material reports and schedules

Delegate production orders and administer product quality control

Analyze maintenance data collection and create reports

Purchase office and warehouse supplies and equipment

Prepare and maintain personnel file system

Assist with new hires and conduct employment training

Complete personnel office forms

Collaborate and cover for colleagues when absent or unavailable

Conduct general office administrative work

Perform other duties or special projects as assigned

Assist other departments as needed

Required skills and qualifications:

A bachelor’s degree in business with knowledge of QuickBooks

A minimum of 3 years of relevant experience (required)

A minimum 1-year QuickBooks knowledge and experience (required)

Solid working knowledge of MS Office programs (Word, Excel, Outlook)

Possess strong math and analytical skills

Proficient in typing with a minimum of 45 wpm

Communicate effectively through oral and written with strong problem-solving skills

Must have strong organizational skills and attention to detail

Ability to prioritize, multitask, and work well under tight deadlines

Must be reliable, dependable, and punctual

A self-motivated leader with a positive attitude who embraces teamwork

Please include your DESIRED SALARY on your application.

Drug-Free Work Environment/EEO Employer

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Benefits:

- 401(k) matching

- Health insurance

- Paid sick time

Work Location: In person