Fabian Oil Inc.

Billing Specialist

LocationOakland, ME
Job TypeFull-time
Salary$41,600-$47,840

About This Job

At Fabian Oil, we take pride in delivering high-quality service to customers throughout Maine—and that starts with the people behind the scenes who keep our operations running smoothly. We’re currently seeking a Service Billing Specialist to join our Oakland office. This position is a key part of our Accounting Department, working closely with the service department and vendors to ensure billing accuracy and customer satisfaction.


About the Role

The Service Billing Specialist will be responsible for accurately compiling, reviewing, and processing billing for all service-related work. This role requires strong attention to detail, a high level of accuracy, and the ability to manage multiple tasks. The right candidate will thrive in a fast-paced office setting and be comfortable collaborating with both internal staff and external partners.


Key Responsibilities

Process and verify customer service invoices and related documentation
Analyze technician reports, work orders, and purchase orders to ensure billing accuracy
Communicate with internal departments (Service, Dispatch, Customer Care, etc.) to resolve discrepancies
Maintain organized billing records and assist with reporting as needed
Provide internal customer support to ensure smooth operations within the department
Work with vendors and partners to confirm billing details and reconcile any discrepancies


Required Skills and Qualifications

Previous experience in billing, invoicing, or administrative accounting role preferred
Strong computer proficiency, especially in Microsoft Office (Outlook, Word, Excel)
Comfortable learning new software platforms; knowledge of Cargas is a plus
Excellent attention to detail and organizational skills
Strong language, mathematical, and analytical skills
Experience working in a service-related industry or fast-paced office environment is a plus


Key Competencies

Professional and effective communication skills—written, verbal, and interpersonal
Strong reasoning and problem-solving abilities
Confidence in independent decision-making
High degree of accuracy, consistency, and confidentiality
Ability to manage multiple tasks while meeting deadlines
Works well both independently and as part of a team
Reliable and punctual, with a strong commitment to quality work
Adheres to company policies and safety standards


Why Fabian Oil?

Fabian Oil is a local built on trust, integrity, and customer-first values. Our teams are known for their dedication to quality service, and we invest in our employees with a supportive work environment and opportunities for growth. When you join Fabian, you’re not just starting a job—you’re joining a team that cares about each other and the communities we serve.

Apply today and become part of a company that’s keeping Maine comfortable—one home, one customer, and one invoice at a time.


Job Type: Full-time


Pay: $20.00 - $23.00 per hour


Expected hours: 40 per week


Benefits:

401(k)
401(k) matching
Dental insurance
Employee discount
Health insurance
Health savings account
Life insurance
Opportunities for advancement
Paid time off
Vision insurance


Schedule:

8 hour shift
Monday to Friday


Supplemental Pay:


Overtime pay


Ability to Commute:

Oakland, ME 04963 (Required)


Work Location: In person

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