At Fabian Oil, we take pride in delivering high-quality service to customers throughout Maine—and that starts with the people behind the scenes who keep our operations running smoothly. We’re currently seeking a Service Billing Specialist to join our Oakland office. This position is a key part of our Accounting Department, working closely with the service department and vendors to ensure billing accuracy and customer satisfaction.
About the Role
The Service Billing Specialist will be responsible for accurately compiling, reviewing, and processing billing for all service-related work. This role requires strong attention to detail, a high level of accuracy, and the ability to manage multiple tasks. The right candidate will thrive in a fast-paced office setting and be comfortable collaborating with both internal staff and external partners.
Key Responsibilities
•Process and verify customer service invoices and related documentation
•Analyze technician reports, work orders, and purchase orders to ensure billing accuracy
•Communicate with internal departments (Service, Dispatch, Customer Care, etc.) to resolve discrepancies
•Maintain organized billing records and assist with reporting as needed
•Provide internal customer support to ensure smooth operations within the department
•Work with vendors and partners to confirm billing details and reconcile any discrepancies
Required Skills and Qualifications
•Previous experience in billing, invoicing, or administrative accounting role preferred
•Strong computer proficiency, especially in Microsoft Office (Outlook, Word, Excel)
•Comfortable learning new software platforms; knowledge of Cargas is a plus
•Excellent attention to detail and organizational skills
•Strong language, mathematical, and analytical skills
•Experience working in a service-related industry or fast-paced office environment is a plus
Key Competencies
•Professional and effective communication skills—written, verbal, and interpersonal
•Strong reasoning and problem-solving abilities
•Confidence in independent decision-making
•High degree of accuracy, consistency, and confidentiality
•Ability to manage multiple tasks while meeting deadlines
•Works well both independently and as part of a team
•Reliable and punctual, with a strong commitment to quality work
•Adheres to company policies and safety standards
Why Fabian Oil?
Fabian Oil is a local built on trust, integrity, and customer-first values. Our teams are known for their dedication to quality service, and we invest in our employees with a supportive work environment and opportunities for growth. When you join Fabian, you’re not just starting a job—you’re joining a team that cares about each other and the communities we serve.
Apply today and become part of a company that’s keeping Maine comfortable—one home, one customer, and one invoice at a time.
Job Type: Full-time
Pay: $20.00 - $23.00 per hour
Expected hours: 40 per week
Benefits:
•Opportunities for advancement
Schedule:
Supplemental Pay:
Ability to Commute:
•Oakland, ME 04963 (Required)
Work Location: In person