Project Billing Coordinator

About Us:

We’re a small but growing engineering firm specializing in civil and environmental projects. Our team is made up of smart, motivated professionals who value accuracy, efficiency, and a collaborative work environment. We’re looking for a Project Billing Coordinator to support our finance and project teams by managing the billing process from start to finish—making sure our clients are billed accurately and on time.

The Role:

As our Project Billing Coordinator, you’ll play a vital role in keeping our projects financially on track. You’ll collaborate closely with project managers and engineers to understand contract terms, track time and expenses, and ensure client invoices are clear, timely, and aligned with project deliverables.

What You’ll Do:

· Prepare, review, and send client invoices based on project schedules and contract terms (T&M, fixed fee, milestone, etc.)

· Collaborate with project managers to ensure accurate billing data, including time, labor categories, and reimbursables

· Monitor accounts receivable and follow up on outstanding invoices

· Maintain organized billing records and documentation for each project

· Assist with month-end reporting and revenue tracking

· Identify and resolve billing discrepancies in coordination with internal teams and clients

· Support audits, budget tracking, and process improvements as needed

What We’re Looking For:

· 2+ years of experience in billing, accounting, or project coordination (engineering, architecture, or construction industry preferred)

· Familiarity with billing software and accounting tools (QuickBooks, Deltek, or similar)

· Strong attention to detail and organizational skills

· Proficient in Excel and comfortable handling numerical data

· Ability to work independently and communicate clearly with both technical and non-technical team members

· A team player mindset with a proactive, problem-solving approach

Nice to Have:

· Experience with A/E/C industry billing methods (T&M, milestone, progress billing)

· Understanding of WBS (Work Breakdown Structures), budgets, or project codes

· Familiarity with project management platforms

What We Offer:

To Apply:

Send your resume and a short note about why you’re a great fit to hr@aci-wv.com. We’re excited to connect and learn more about you!

Job Type: Full-time

Pay: From $19.00 per hour

Expected hours: No less than 40 per week

Benefits:

Schedule:

•

8 hour shift

Ability to Commute:

Work Location: In person