Associate Administrative Assistant

Description

Valero is the best-in-class producer of essential fuels and products that are foundational to modern life. We invite you to join our ~10,000 employees to drive exceptional results for our company, the energy industry and our community.

As an Associate Administrative Assistant you will perform clerical, administrative, and general office duties involving transcription, typing, record and file maintenance, mail distribution and telephone reception. Provides secretarial services for one or more persons, typically at management levels below Vice President.

- This position is salaried nonexempt status, which means you are eligible for overtime pay.

Location: Valero Aviation Department, 1000 Skyplace Blvd., San Antonio, TX 78216

At Valero, we are committed to advancing the future of energy through innovation, ingenuity and unmatched execution. You can help achieve this goal if you can:

- Open and distributes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer. May draft routine letters and memoranda from specific instructions.

- Respond to routine requests for information and refers more complex requests to appropriate staff member.

- Organize and maintains file system, and files correspondence and other records.

- Receive and refers visitors and telephone callers.

- Coordinate manager's schedule, makes appointments and arranges for conference calls.

- Arrange and coordinates travel schedules and reservations.

- Coordinate and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.

- Produce a variety of correspondence and reports.

- Make copies of correspondence or other printed materials.

- Prepares outgoing mail and correspondence, including e-mail and faxes.

- Orders and maintains supplies, and arranges for equipment maintenance.

- Works within SAP and Concur Expense & Travel to aid the department in contracts, expense reports, annual/monthly budgets, and setting up vendors

- On occasion, travels for more than one day, but not on a regular basis.

Qualifications

Minimum Requirements:

- High School diploma or GED required.

- 3 years of secretarial experience required.

- Able and willing to work on-site, in-person at the Valero Hanger location, required.

- Experience working with SAP and Concur Expense & Travel to aid the department in contracts, expense reports, annual/monthly budgets, and setting up vendors required.

Preferred Requirements:

- Bachelor’s or Higher-level degree in a related field is preferred.

Need more reasons to work for a company that is both professionally challenging and culturally rewarding? Take a look at some of our best-in-class benefits:

- Competitive Pay and Annual Bonus Program

- 100% match on 401(K) up to 7%, with immediate vesting

- Company-sponsored Pension Plan

- Comprehensive Healthcare and Wellness Programs

- Onsite Daycare Center

- Onsite Employee and Family Wellness Centers (Physician & Pediatrician)

- Onsite Pharmacy

- State-of-the-art 24-hour Fitness Center free for employees and spouses with access to Tennis and Basketball Facilities

- Onsite cafeteria open for breakfast and lunch

- Sprawling campus with walking paths and access to biking trails

Benefits described above are highlights only, subject to an employee’s eligibility and work location.

Position level and salary will be commensurate with qualifications and experience.

Valero's employees and team-focused culture drive our success. We’re invested in our dedicated workforce through a comprehensive, customizable benefits package, while supporting a caring culture that delivers a rewarding work environment built on teamwork, excellence and career growth. To explore the ways we build a stronger team, visit Valero.com/Careers.

Valero is an EEO/AA Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to legally protected status, including race/ethnicity, color, religion, sex, national origin, age, disability, protected veteran or any other status protected by applicable federal, state or local laws.

Please be advised, if you are viewing this position on a website that lists an estimated salary rate/range, it was not provided by Valero. Valero’s market specific salary rate/range will be provided during the recruiting process and tends to be higher than what is estimated by such websites.

- LI-LP1

Job: Aviation/Travel/Facilities/Security

Primary Location:US-TX-San Antonio

Job Posting Sep 5, 2025, 8:56:00 AM

Unposting Date Sep 8, 2025, 11:59:00 PM