Administrative Support Assistant (OA) - Direct Hire Authority

Duties

Requirements

Conditions of Employment

Qualifications

EXPERIENCE AND EDUCATION REQUIREMENTS: (OPM Operating Manual, Qualification Standards for One-Grade Interval Clerical and Administrative Support Positions, GS-0303).

GS-7: 1 year of specialized experience equivalent to the GS-6 grade level in the Federal service (obtained in the public or private sector). This experience must include 6 of the 11 activities: 1.) proficiently utilize Microsoft Office programs and other automated systems for creating travel authorizations; 2.) reviewing travel vouchers; 3.) maintaining time and attendance records; 4.)monitoring financial data; 5.) maintaining program budget activities; 6.) charge card transactions; 7.) inventory management; 8.)processing purchase requests and generating reports; 9.) coordinating and compiling program data from various resources for reporting purposes and monitoring multiple tasks, or projects to ensure completion by established due dates; 10.) providing guidance or assisting others with budget support activities, travel regulations, time and attendance procedures, charge card policy, inventory management process, and records management schedules; 11.) review purchase requests to ensure proper formatting forth review and approval process. EDUCATION: Does not apply at this grade level.

GS-6: 1 year of specialized experience equivalent to the GS-5 grade level in the Federal service (obtained in the public or private sector). This experience must include 3 of the 7 activities: 1.) receiving visitors and telephone calls to direct inquiry to appropriate personnel; 2.) maintaining activity calendar, organizing conferences, meetings and training sessions; 3.) proficient in utilizing Microsoft Office to generate correspondence, electronic forms, spreadsheets and other electronic tracking records; 4.) monitors suspense dates for program related material, inquiries and projects to ensure completion by established due dates; 5.) coordinating travel arrangements and processing vouchers; 6.) assisting with budget activities including reconciling charge card transactions, recording data in the automated budget tracking system; 7.) prepares purchase requests for office supplies, equipment orservices;8.) maintaining off ice filing Systems. EDUCATION: Does not apply at this grade level.

GS-5: One (1) year of specialized experience equivalent to the GS-4 grade level in the Federal service (obtained in the public or private sector). This experience must include 3 of the 5 activities: 1) preparing and reviewing correspondence and reports; 2) processing time and attendance records; 3) maintaining off ice filing systems; 4) arranging conferences, meetings, and training sessions; and 5) working and communicating with customers. OR EDUCATION: 4 years of successfully completed education above the high school level in any field at an accredited business, secretarial or technical school, junior college, college or university. (One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.).

Proficiency Requirement: Applicants must also meet the following proficiency:40 words per minute typing speed based on a five-minute sample with three or fewer errors.

All qualification requirements must be met by the closing date of this announcement.

Additional selections may be made from this announcement if identical vacancies occur in the same location within 90 days from the closing date.

Education

If you are qualifying based on your education, you MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education which shows the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.

Additional information

All new hires earn the beginning salary of their pay grade (Step 1). See 2025 Salary Tables and select the pay chart for Rosebud, South Dakota. If no specific chart is listed for this geographic location, see the "rest of U.S." chart.

The full performance level of this position is GS-7. Promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. A career ladder promotion is at the discretion of management, and in no way guaranteed.

TELEWORK: Indian Affairs has determined that the duties of this position are suitable for telework only during an emergency or natural disaster.

Career Transition Assistance Plan (CTAP) OR Interagency Career Transition Assistance Plan (ICTAP) Programs provides placement assistance to permanent Federal employees who are surplus, displaced, or involuntarily separated. Applicants claiming CTAP/ICTAP eligibility must submit a copy of their most recent performance appraisal, proof of eligibility, and most current SF50 noting position, grade level, duty location with their application. To be considered under CTAP/ICTAP, applicants must be qualified (i.e., meet the minimum qualification requirements, including any selective placement factors; education, and experience requirements), and be able to perform the duties of the position upon entry. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp .

This is a Bargaining Unit position, for more information see USA Jobs What are bargaining units?

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Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume will be evaluated after the closing date to determine whether you meet the minimum qualification requirements for this position described above.

Under this Direct-Hire announcement, all applicants who meet the minimum requirements at the grade level for which they apply will be forwarded to the Selecting Official for consideration. Veteran's Preference and category rating DO NOT APPLY for this announcement under Direct-Hire Authority regulations.

All qualified candidates will be referred for consideration; the hiring office may conduct interviews at their discretion.

If an applicant's resume is incomplete or does not support the requirements for minimum qualifications or specialized experience a rating of "ineligible" or "not qualified" will be applied and no consideration for employment will be granted.

You may preview the assessment questions here in the https://apply.usastaffing.gov/ViewQuestionnaire/12737171. Additional selections may be made from this announcement if identical vacancies occur within 90 days from the closing date.

If a determination is made that an applicant has inflated qualifications or experience on the resume, the applicant will receive no consideration for the position, as per OPM regulations.

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Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

The following documents are required for this position:

+ Resume which details work experience including dates worked (mm/yy-mm/yy); position title; position series and grade (if federal service); work schedule; hours worked per week; relevant duties performed; supervisor with contact information, and 3 professional references and contact information (Do not include current/former supervisors), etc. Important! If your resume does not show complete information for each job entry, your application will be considered incomplete. Specifically:

- Beginning and ending dates (mm/yy) of employment,

- Work schedule (Full-time or Part-time), and

- Hours worked per week.

- For more information see What should I include in my federal resume

+ On-line Assessment Questionnaire + Transcripts (if using education to qualify) - Unofficial transcripts are acceptable; however, an official transcript may be requested at a later time. + If you are applying under CTAP and ICTAP, you MUST submit proof of eligibility under 5 CFR 330.602(a) for CTAP and 5 CFR330.704 for ICTAP. This includes a copy of the agency notice, a copy of your most recent performance rating, and a copy of your most recent SF-50 (Notification of Personnel Action) showing your position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.ALL DOCUMENTS MUST BE RECEIVED BY 11:59 PM Eastern Time ON THE CLOSING DATE OF THIS ANNOUNCEMENT. If your application package is incomplete in any way, you will not be considered for this position, and requests for extensions will not be granted. Please double check your application package before you submit it.

ADDITIONAL INFORMATION WILL NOT BE SOLICITED OR ACCEPTED BY THIS OFFICE.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

ONLINE APPLICATION SUBMISSION:

To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.

To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.

To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login ); all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

PLEASE NOTE - NO APPLICATION MATERIAL WILL BE ACCEPTED VIA E-MAIL.

Agency contact information

Strategic Recruitment-Trust

Phone

405-768-4060

Email

bia_okc_hr@bia.gov

Address

BIA Strategic Recruitment - Trust

301 NW 6th

Room 311

Oklahoma City, OK 73102

US

Next steps

Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

+ Criminal history inquiries + Equal Employment Opportunity (EEO) Policy + Financial suitability + New employee probationary period + Privacy Act + Reasonable accommodation policy + Selective Service + Signature and false statements + Social security number request

Required Documents

The following documents are required for this position:

+ Beginning and ending dates (mm/yy) of employment, + Work schedule (Full-time or Part-time), and + Hours worked per week. + For more information see What should I include in my federal resume

ALL DOCUMENTS MUST BE RECEIVED BY 11:59 PM Eastern Time ON THE CLOSING DATE OF THIS ANNOUNCEMENT. If your application package is incomplete in any way, you will not be considered for this position, and requests for extensions will not be granted. Please double check your application package before you submit it.

ADDITIONAL INFORMATION WILL NOT BE SOLICITED OR ACCEPTED BY THIS OFFICE.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Help

This job is open to

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The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants.

Clarification from the agency

ALL U.S. CITIZENS. DIRECT HIRE AUTHORITY: These positions will be filled using Direct Hire Authority for this occupation. CTAP and ICTAP candidates in the local commuting area.