TotalEnergies

Administrative Specialist

Houston, TX

About This Job

Contexte et environnement

About TotalEnergies

TotalEnergies is a major energy company, which produces and markets fuels, natural gas and low-carbon electricity. Over 100,000 employees are committed to better energy that is safer, more affordable, cleaner and accessible to as many people as possible. Active in more than 120 countries, TotalEnergies ambition is to achieve carbon neutrality by 2050 or sooner. The US Government is engineering a major transformation of the US economy with ambitious goals to cut GHG emissions in half by 2030 and reach net-zero emissions by 2050.

What We Provide

TotalEnergies offers a robust comprehensive benefits package available to employees on the first day of hire. These benefits include but are not limited to generous PTO, medical, dental & vision care, HSA with company contributions, health FSA, commuter benefits or paid parking, 401(k) plan with employer match, pension plan, life & accident insurances, generous parental leave, education assistance, fitness subsidy and more.

TotalEnergies celebrates diversity and is committed to Equal Employment Opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, protected veteran status, disability status or any other category protected under applicable federal, state or local law. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.

TotalEnergies believes that diversity and inclusion among our teammates is critical to our success as a global company, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

International Consideration

TotalEnergies regrets that it is unable to sponsor employment Visas or consider individuals on time-limited visa status for this position.

Activités

RETIA – Finance & Procurement

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Payment Management: Process LSS & Arkema Amerique monthly cash payments, intercompany wire transfers, and utilities/legal/government/tax invoices.

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Invoice & Vendor Processing: Review and resolve invoice discrepancies, ensure accurate vendor data, and process daily invoices in ENFOS and SAP to facilitate timely payments while ensuring compliance to SOX and Group’s rules.

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Revenue Support: act as a liaison between RETIA and affiliates for invoice distribution and payment receipts. Follow up on outstanding invoices from affiliates.

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Procurement Support: Prepare purchasing documents, goods receipts, and ensure aging POs are researched and closed out per Group’s guidelines.

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System & Training Support: Provide SAP & ENFOS training/troubleshooting for RETIA & HSE staff; stay updated on system upgrades. Resolve interface issues between SAP and ENFOS.

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Stakeholder Collaboration: Interface with internal teams for all matters concerning accounts payable, funding, and month-end duties.

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Problem Resolution: Address purchasing and payment issues promptly and support ad-hoc projects as needed. Sort and act on daily incoming mails, including distribution or paying to the appropriate vendors.

HSSE – Finance & Administration

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Administrative Support: Provide essential support to Product Stewardship and Transportation Safety teams, helping them drive key safety initiatives.

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Office Coordination: Manage calendars, travel plans, supply orders, & meeting logistics; ensuring smooth operations.

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Meeting & Event Planning: assist in organizing Town Halls, business reviews, & training sessions; handling minutes & follow-ups.

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Process Improvement: Maintain organization charts, coordinate office moves and optimize administrative workflows.

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Performs additional duties as assigned by RETIA and HSSE.

Profil du candidat

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Education & Experience:

+ Bachelor’s degree; Accounting, Finance, Business, or related field preferred. + Minimum of 3 years’ professional experience required; experience with purchase to pay, accounts payable, & familiarity with budgets strongly preferred.

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Technical Skills: Proficiency in SAP (power user a plus), Excel, Outlook, Word, and PowerPoint;

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Key Competencies: Strong communication, organization, attention to detail, and multitasking abilities. Ability to work independently while being a team player.

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Soft Skills: Excellent customer service, adaptability, flexibility, and interpersonal skills with a professional and enthusiastic approach.

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Integrity & Confidentiality: High ethical standards, business judgment, problem-solving skills, and ability to handle confidential information.

Informations supplémentaires

TotalEnergies valorise la diversité, promeut le développement individuel et offre des opportunités d'emploi égales à tous les candidats.