Administrative Coordinator

Greet clients and visitors warmly, ensuring a welcoming office environment.

Answer phone calls, take messages, and direct inquiries to the appropriate department.

Complete confirmation and reminders for coaching sessions and meetings.

Provide virtual and in person training support as needed.

Ensure all coaching materials and meeting rooms are prepared in advance.

Assist with general office administration, including filing, generating reports, and setting up meetings.

Follow up with prospective clients for various programs offered by the company

Manage scheduling for coaches, ensuring alignment with client needs.

Assist with calendar management for coaches

Assist in conducting monthly telephone audits.

Assist with preparation and logistics for seminars and training sessions.

Prepare and submit daily progress reports.

Diploma in Business Administration or related field.

At least 2-3 years of experience in an administrative role.

Strong written and verbal communication skills.

Proficiency in Microsoft Office Suite.

Excellent organizational and time-management abilities.

Attention to detail and accuracy in handling documents and records.

Ability to multitask and work independently or as part of a team.

Experience with purchase order preparation is a plus.