NAES Corporation

Administrative Manager

Athens, NY

Full-time

$102,000-$135,000

About This Job

The Administrative Manager will have the flexibility to designate one of the following power generation sites as their primary work location.

Athens Generating in Athens, NY, produces 1,080 MW, and Selkirk in Selkirk, NY, is a 445 MW natural gas facility, both helping meet the electrical demands of eastern New York. Berkshire, a 250 MW facility in Agawam, MA, ensures regional grid stability and energy reliability in western Massachusetts. Millennium Power in Charlton, MA, is a 360 MW natural gas facility that provides clean, reliable electricity to the New England grid. These facilities strengthen the reliability and stability of the regional electrical grid, supporting the energy needs of New England and eastern New York.

Opportunity Summary

The Administrative Manager oversees the uniform application of NAES site policies and procedures at various power generation facilities, with a focus on human resources, accounting, and administrative activities. This hybrid position combines remote and in-office work with routine travel to power plant locations to provide on-site support, ensure consistent practices, and foster collaboration with facility teams and leadership.

The Administrative Manager partners with Plant Managers on reporting, audits, and employee relations; maintains essential records; and coordinates with NAES Corporate HR on payroll, benefits, and regulatory compliance. By cultivating a positive workplace culture and managing key operational workflows, the Administrative Manager contributes to smooth plant operations and the professional development of site staff.

This role involves routine travel to each facility to deliver on‑site support, reinforce consistent practices, and cultivate strong relationships with site teams and leadership.

Your scope of responsibility as Administrative Manager includes the following primary functions:

Administrative

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Oversee and ensure adherence to all NAES site policies and procedures across multiple plant locations within the general geographic area, providing administrative and human resource oversight to ensure consistency in policy implementation, HR practices, and employee support.

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Coordinate and ensure effective performance and development while fostering a positive, collaborative work environment that supports high morale.

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Provide high-level administrative support to Plant Managers, including event planning and organizational support for plant operations.

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Maintain a precise record of employee training, safety, and compliance documentation.

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Lead development and execution of reporting procedures, overseeing the filing, and archiving of department records.

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Manage administrative functions related to materials and inventory accounting.

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Assist the Plant Manager in analyzing monthly O&M variances and preparing comprehensive reports.

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Support the Plant Manager in coordinating audits and inspections.

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As needed, manage procurement and payment processes, including recording invoices, purchase orders, and sales tax, using CMMS to track orders, and ensuring timely vendor payments.

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As needed, support financial reporting, maintain vendor documentation, process employee expense reports, and assist with audit preparation.

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Ensure secure handling of plant records, files, and supplies; manage procurement and timely receipt of all administrative items.

Human Resources

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Administer human resources programs and serve as the primary liaison to the NAES Corporate Human Resources Manager.

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Process employee payroll and generate payroll reports per corporate accounting standards.

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Review all payroll-related documentation, ensuring accuracy and prompt corrections as necessary.

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Coordinate payroll items (e.g., timesheets, relocations, labor charges, bonuses) and ensure accurate processing.

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Maintain precise records of employee leave, disability, and workers’ compensation claims.

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Support plant personnel hiring, overseeing the new employee orientation process.

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Administer the Fitness for Duty policy, coordinating scheduling for employee and contractor testing.

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Manage random, post-accident, and other Fitness for Duty testing requests and reporting.

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Oversee benefits administration for plant personnel, ensuring compliance with Corporate Human Resources requirements.

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Additional human resources, administrative, and basic accounting functions as assigned by Plant Manager

NAES Safe

Safety is a core value at NAES, and as a condition of employment, all employees are expected to remain mentally alert and work safely at all times. Employees must also adhere to all safety warnings and posted signs while on company property. Additionally, they are required to follow all NAES safety rules and procedures. Adherence to these safety responsibilities is one of the key factors in the evaluation of each employee’s performance.

Working Relationships

The Administrative Manager reports directly to one designated Plant Manager and maintains a dotted-line reporting relationship with additional Plant Managers in support of operations at their respective sites. This role coordinates with plant personnel on accounting, HR, and administrative processes and collaborates with NAES Corporate HR and the Admin Manager to ensure alignment with corporate policies.

Physical Requirements and Working Conditions

This hybrid position entails working from home, in an office setting, and at power plant locations. While on site, the role may involve standing for extended periods, climbing stairs and ladders, and wearing protective equipment such as hard hats, safety glasses, and hearing protection. On-site conditions may also require outdoor work in varying weather, including both hot and cold temperatures. Please note that smoking restrictions apply in and around the facility.

Fitness for Duty

All personnel will participate in the Fitness for Duty Program, which includes a post-offer drug screening, and post-employment random drug screening.

Work Schedule

Regular workdays are Monday through Friday, during standard day-shift hours. This position will occasionally necessitate extended working hours and flexible shifts as needed, including weekends and holidays, in response to schedules, workload demands, and plant conditions.

Travel will be required for Manager, Owner, User Group, or other offsite meetings, in addition to regular travel with possible overnight stays in the New England and Eastern New York areas to support power plant operations.

Compensation

This position offers an annual base salary between $102,000 and $135,000, along with an annual performance bonus.

Job Qualifications

We are seeking a candidate who has administrative experience and a work history that demonstrates a strong background in worker fitness for duty administration, worker compensation, office administration, human resources, general accounting, and payroll.

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Ability to follow area‑specific procedures and instructions equivalent to a four‑year high school diploma.

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Associate’s or bachelor’s degree in business administration, human resources, or a related field is preferred.

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At least five years of office administration experience, with strong emphasis on general accounting principles and payroll processing.

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In‑depth knowledge of HR programs and benefits administration, including hands‑on payroll processing and ensuring compliance with regulatory requirements and corporate policies.

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Advanced computer skills, particularly in Microsoft Word and Excel, for document creation, data entry, and spreadsheet analysis.

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Proficient in a broad range of administrative tasks—policy management, regulatory compliance, and event planning—ensuring smooth day‑to‑day operations.

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Meticulous attention to detail, with a track record of accurate record‑keeping across diverse responsibilities.

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Proactive and highly organized, with the ability to prioritize multiple tasks efficiently and maintain high productivity.

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Strong communication skills, able to explain complex concepts clearly to employees, vendors, and senior leadership.

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Must possess a valid and unrestricted driver's license, ensuring it remains in good standing at all times.

About NAES

NAES Corporation is a leading provider of operations, maintenance, and engineering services for energy facilities. We have built a reputation as a reliable partner for clients in North America and internationally, offering services across the power generation, oil and gas, and renewable energy sectors. Our growing family of companies allows us to address the entire life cycle of power generation and other industrial plants.

NAES is committed to fostering a diverse and inclusive workplace. We prioritize selecting employees based on merit and competence, seeking individuals of the highest quality, without regard to race, color, religion, national origin, gender, gender identity, sexual orientation, age, disability, military status, or affiliation protected under USERRA, or any other form of discrimination prohibited by applicable local, state, and federal law.

Experience

Preferred

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Ability to understand procedures and instructions specific to the area of assignment as would be acquired in four years of high school.

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Associate or bachelor’s degree in business administration, human resources, or similar is a plus.

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Minimum of five years of office administration experience, with a strong emphasis on general accounting principles and payroll processing.

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Comprehensive knowledge and hands-on expertise in HR programs and benefits administration, coupled with experience in payroll processing, and ensuring compliance with regulatory standards and corporate policies.

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Skilled in a wide array of administrative tasks, including the management of policies, regulatory procedures, and event planning. Adept at ensuring the seamless flow of operations within the organizational framework.

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Exceptional dedication to detail, guaranteeing meticulous accuracy in record-keeping across a variety of tasks and responsibilities.

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Strong computer skills, including demonstrated proficiency in Microsoft Word and Excel for document creation, data entry, and spreadsheet analysis.

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Proven ability to convey complex ideas clearly and effectively, facilitating seamless interaction with employees, vendors, and upper management.

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Proactive approach to organization, adept at juggling and prioritizing multiple tasks with a focus on efficiency and productivity.

Education

Preferred

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Associates or better in Business Administration or related field

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High School or better

Licenses & Certifications

Required

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Driver's License

Skills

Preferred

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Administrative

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Project Management

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Leadership

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Budgeting

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Operations Management

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Payroll

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Human Resources

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Microsoft Office Suite

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Organizational Skills

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Verbal and Written Communications

Behaviors

Preferred

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Leader: Inspires teammates to follow them

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Innovative: Consistently introduces new ideas and demonstrates original thinking

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Functional Expert: Considered a thought leader on a subject

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Team Player: Works well as a member of a group

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Administrative Manager

About This Job

Opportunity Summary

Administrative

Human Resources

NAES Safe

Working Relationships

Physical Requirements and Working Conditions

Fitness for Duty

Work Schedule

Compensation

Job Qualifications

About NAES

Experience

Preferred

Education

Preferred

Licenses & Certifications

Required

•Driver's License

Skills

Preferred

Behaviors

Preferred

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