Administrative Specialist

POSITION SUMMARY: The Business Administration Specialist will work within the Office of the President as a dynamic generalist will be involved in all aspects of projects and initiatives from start to finish, i.e. business development, strategic planning, and process improvement. This position will work with the Director of the Office of the President and the CEO.

ESSENTIAL JOB DUTIES:

· Complete various operational projects, which may include process improvement initiatives, research, and data gathering

· Prepare and maintain presentations and documents necessary for key meetings and departmental processes

· Perform research and analysis to inform strategic decisions and business plans

· Develop and update existing operational plans and workflow diagrams

· Assist in organizing and maintaining proper communications among departments to ensure smooth information flow within the company

· Update and manage data in project management and other knowledge management platforms

· Coordinate and report on business development and marketing projects

· Support the sales function of the company by managing a CRM tool

· Organize client meetings, events, and presentations

· Provide administrative support to the Director of the Office of the president including scheduling and preparing for meetings, managing calendars, and handling correspondence

· Perform other related tasks as required

REQUIRED SKILLS/ABILITIES

· Strong leadership and interpersonal skills

· Excellent critical thinking and reasoning skills

· Demonstrated ability to work in cross-functional teams

· Proven organizational and time management skills

· Excellent attention to detail and accuracy

· Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint)

· High level of understanding of Microsoft SharePoint

· Experience in web-based productivity software (Asana, Teams, etc.)

· Strong communication skills, both written and verbal

· Ability to work effectively in a fast-paced environment and prioritize tasks

· Willingness to learn new skills and take on new responsibilities

· Collaborative and team-oriented attitude

EXPERIENCE IN THE FOLLOWING FUNCTIONAL AREAS (PREFERRED NOT REQUIRED):

· Construction Business Administration/Business Process Improvement

· Business Management Consulting

· Program Management and Strategic Planning

· Communications & Public Relations

· Business Development and Marketing

· Information Technology

PHYSICAL DEMANDS/REQUIREMENTS:

· Access to reliable transportation to commute to the office daily, and within the Baltimore metropolitan area periodically for events

· Prolonged periods of sitting at a desk and working on a computer

· Ability to stoop, bend, and crouch as required to perform essential duties

· Ability to lift up to 25 pounds

Equal Employment Opportunity Statement

It is a fundamental policy of Stella May not to discriminate against any team member or applicant for employment because of race, color, religion, sex, sexual orientation, national origin, age, disability, military status, familial status, marital status, personal appearance, genetic information, or on any other basis prohibited by law. Additionally, Stella May does not discriminate against any team member or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice.

Job Type: Full-time

Pay: $65,000.00 - $80,000.00 per year

Benefits:

Schedule:

Work Location: In person