Gosnell Builders, an established construction company for 40+ years, is actively seeking an Office Manager to organize and coordinate administration duties and office procedures. Be part of exciting and dynamic construction projects, ranging from custom homes to commercial projects, to real estate development, working in a small office environment with flexible hours.
Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication. Office manager duties and responsibilities include, payroll, accounts receivable, accounts payable, contract development, making office supplies arrangements, greeting visitors and clients, and providing general administrative support to our employees.
A successful Office manager should have excellent customer service and communication skills, experience with a variety of office software (email tools, spreadsheets, word processing, and accounting software), equipment (computers, printers, scanners, faxes, phones, etc...) and be able to accurately handle book keeping duties.
Responsibilities
•Serve as the point person for office manager duties including maintenance, mailing, supplies, equipment, bills, deposits, errands, shopping
•Payroll processing/data entry, client invoicing, all accounts receivable and accounts payable data entry,
•Organize the office layout and order necessary products and equipment
•Knowledgeable with HR procedures & recommendations
•Coordinate with IT department on office equipment
•Ensure that all items are invoiced and paid on time
•Manage construction contracts
•Manage accurate and timely bookkeeping reports with CPA, Workers' Compensation, IRS, etc...
•Provide general support to visitors
•Assist in the on-boarding process for new hires
•Address employees queries regarding office management issues (e.g. payroll, unemployment, 401K, vacation, and insurance assistance.
Skills
•Proven experience as an Office Manager or Administrative Assistant
•Excellent verbal and written communication skills.
•Experience with, or the ability to learn Sage 100 Contractor software.
•Proficiency in MS Office (Word, Excel and Outlook) Adobe, Paint
•Hands on experience with office machines (e.g. computers, printers, phones)
•Excellent time management skills and ability to multi-task and prioritize work
•Attention to detail and problem solving skills
•Strong organizational and planning skills in a fast-paced environment
•A creative mind with an ability to suggest improvements diplomatically
•High School degree; additional qualifications as an administrative assistant , accounting/bookkeeper skills, Sage 100 Contractor experience, will be a plus.
Job Types: Full-time, Part-time
Pay: $22.00 - $26.00 per hour
Benefits:
Schedule:
Ability to Commute:
•Oakland, MD 21550 (Required)
Ability to Relocate:
•Oakland, MD 21550: Relocate before starting work (Preferred)
Work Location: In person