Gosnell Builders

Administrative Office Manager

LocationOakland, MD
Job TypePart-time, Full-time
Salary$45,760-$54,080

About This Job

Gosnell Builders, an established construction company for 40+ years, is actively seeking an Office Manager to organize and coordinate administration duties and office procedures. Be part of exciting and dynamic construction projects, ranging from custom homes to commercial projects, to real estate development, working in a small office environment with flexible hours.

Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication. Office manager duties and responsibilities include, payroll, accounts receivable, accounts payable, contract development, making office supplies arrangements, greeting visitors and clients, and providing general administrative support to our employees.

A successful Office manager should have excellent customer service and communication skills, experience with a variety of office software (email tools, spreadsheets, word processing, and accounting software), equipment (computers, printers, scanners, faxes, phones, etc...) and be able to accurately handle book keeping duties.


Responsibilities

Serve as the point person for office manager duties including maintenance, mailing, supplies, equipment, bills, deposits, errands, shopping
Payroll processing/data entry, client invoicing, all accounts receivable and accounts payable data entry,
Organize the office layout and order necessary products and equipment

Knowledgeable with HR procedures & recommendations

Coordinate with IT department on office equipment

Ensure that all items are invoiced and paid on time
Manage construction contracts
Manage accurate and timely bookkeeping reports with CPA, Workers' Compensation, IRS, etc...
Provide general support to visitors
Assist in the on-boarding process for new hires
Address employees queries regarding office management issues (e.g. payroll, unemployment, 401K, vacation, and insurance assistance.


Skills

Proven experience as an Office Manager or Administrative Assistant
Excellent verbal and written communication skills.
Experience with, or the ability to learn Sage 100 Contractor software.
Proficiency in MS Office (Word, Excel and Outlook) Adobe, Paint
Hands on experience with office machines (e.g. computers, printers, phones)
Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem solving skills
Strong organizational and planning skills in a fast-paced environment

A creative mind with an ability to suggest improvements diplomatically
High School degree; additional qualifications as an administrative assistant , accounting/bookkeeper skills, Sage 100 Contractor experience, will be a plus.


Job Types: Full-time, Part-time


Pay: $22.00 - $26.00 per hour


Benefits:

401(k)
Flexible schedule
Paid time off


Schedule:

8 hour shift
Monday to Friday


Ability to Commute:

Oakland, MD 21550 (Required)


Ability to Relocate:

Oakland, MD 21550: Relocate before starting work (Preferred)


Work Location: In person

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