Administrative Assistant

We are seeking a detail-oriented and proactive Administrative Assistant to provide general project and administrative support for various utility projects, primarily serving our client FirstEnergy Corp, a leading electric utility provider, along with other related clients. This role is essential to ensuring smooth project operations, supporting field survey teams, coordinating with vendors, and maintaining organized workflows.

Key Responsibilities Include

- Create, manage, and update schedules for field survey teams across multiple utility projects.

- Communicate effectively with vendors, contractors, and internal teams to coordinate project needs.

- Order and track supplies, equipment, and other project-related materials.

- Assist in preparing reports, documentation, and project updates for internal and client use.

- Maintain organized digital and physical filing systems for project records.

- Support the Project Manager with administrative tasks including meeting coordination, calendar management, and task tracking.

- Monitor project timelines and assist in identifying potential delays or resource needs.

- Perform general office duties such as data entry, document formatting, and correspondence.

Required Skills & Qualifications

- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).

- Strong time management and organizational skills with the ability to prioritize tasks effectively.

- Excellent customer service and communication skills, both written and verbal.

- Self-motivated and able to work independently with minimal supervision.

- Ability to handle multiple tasks in a fast-paced environment.

- Experience in administrative support within engineering, utility, or project-based environments is a plus.

Preferred Qualifications

- Familiarity with utility industry operations or electric distribution projects.

- Experience using scheduling tools or project management software.

- Prior experience supporting field teams or coordinating logistics.

Why Join Us?

- Innovative Projects: Work on cutting-edge projects that make a real impact.

- Career Growth: Enjoy opportunities for professional development and career advancement.

- Inclusive Culture: Be part of a diverse and inclusive team that values your unique contributions.

Not quite right for you? For a full listing of all our openings, please visit us at: https://entrustsol.com/careers/

Who We Are ENTRUST Solutions Group, an ENR Top 100 company, is a community of people, 3,000+ strong, who are committed to our clients and each other. We provide comprehensive and dependable engineering, consulting, and automation services to gas and electric utilities, telecommunication service providers, pipeline operators, and industrial companies.

In Return For Top Talent, ENTRUST Solutions Group Offers

- Generous paid time off and benefits

- 401(k) retirement program with a company match

- Career development programs

- Tuition reimbursement

- Flexible work schedule

Benefits offered include company sponsored medical, dental, vision, and 401(k) plan with company match. Also offered are tuition reimbursement, voluntary life, disability, critical illness, accident and hospitalization plans. HSA or FSA medical accounts and FSA dependent care and transportation/parking accounts are also available. These benefits are subject to employee contribution amounts generally set annually. Full time employees are eligible to earn PTO hours.

May be eligible for discretionary bonus as determined by the company.

To learn more about ENTRUST Benefits and Culture, please visit our company LinkedIn page and follow us at:

https://www.linkedin.com/company/entrustsolutionsgroup

ENTRUST Solutions Group is proud to be an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Headhunters and recruitment agencies may not submit resumes/CVs through this website or directly to managers. ENTRUST Solutions Group does not accept unsolicited headhunter or agency resumes and will not pay fees to any third-party agency or company that does not have a signed agreement with ENTRUST Solutions Group.