Administrative Assistant

Job Details

Description

5 Star Electric, LLC (5 Star) is a premier full-service provider of electrical construction, maintenance, and repair services with offices in Western Kentucky and Dallas/Fort Worth, Texas. 5 Star specializes in Distribution and Transmission Power Line work, Substation, Industrial, Commercial, Streetlighting, and Fiber installations.

Position Title:

Administrative Assistant

Our Core Values:

Guided by Safety. Focused on Communities. Powered by Care.

Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions

.

The

Administrative Assistant

is responsible for ensuring all office activities, as assigned, are organized and achieve the desired results at all times. The individual must possess a thorough understanding of employee accounting procedures and have a strong background in providing secretarial and office administration support as well as strong communication, interpersonal and computer skills. The position shall report to the Division Vice President.

Roles And Responsibilities

- Manage Day-to-Day Employee Administration and Office Administration

- Maintain all office files, records and correspondence, reviewing and approving requisitions, as designated, and ensuring that all clerical support functions are provided accordingly so as to meet the needs of assigned management personnel.

- Ensure all information retrieval mechanisms are utilized so as to properly maintain office efficiency relating to the retention, protection, transfer, and disposal of all records.

- Monitor accordingly and promptly identify any trends, issues or other specifics that may have a negative effect on the overall performance of the office, assigned projects and/or the Company.

- Sick Leave, PTO and WFH Approval and Dissemination

- Travel and Accommodation Scheduling and Procurement

- Organize, Plan and Manage Employee Internal Events and Outings

- General Inquiries and Specific Needs with Escalation to C Level Executives

- Communicating with Customers via Web Portal, Email and Phone

- Facilitate Scheduling of Employees and Spaces

- Schedule and Notify Internal Collaboration and Brain-Storming Sessions

- Communicate and Arrange External Customer Meetings

- Snack, Dink and Consumable Management and Procurement

- Shipping Supply Management and Procurement

- General Office Upkeep and Cleanliness

- Holiday, Birthday, Anniversary and Special Event Notification and Planning

- General Inquiries and Specific Needs with Escalation to C Level Executives

- Manage, Create and Maintain Company Social Presence

- Craft, Document and Post Company Activities and Relevant Content to Social Networks

- Monitor and Respond to Comments and Messages via Relevant Conduits

- Ensure the office is sufficiently staffed at all times and be a key participant in the recruiting, selecting, orientating, training, and coaching of all new employees in accordance with Company policies and procedures. In a timely manner, take all necessary remedial and/or disciplinary actions associated with the poor performance of any employee.

- As appropriate, maintain all necessary professional and other designations applicable to the position. Attend, where appropriate, education seminars and workshops, establish and maintain professional networks, and be and active participant in select professional organizations.

- Prepare all necessary budgets, financial forecasts, and other related documents, when appropriate.

- Be an active participant in Strategic Planning initiatives and other Company-sponsored development and improvement initiatives.

- Other responsibilities, as assigned.

Success Factors

- Ability to understand and follow specific oral and written instructions

- Ability to work well independently and as a part of a team with co-workers

- Ability to Display Sound Judgement

- Ability to pass motor vehicles, criminal background check, and comply with drug-free workplace polic

- English usage sufficient to keep records, place orders, and prepare simple narrative reports

- Willingness and ability to learn additional skills

- Strong Financial Knowledg

- Excellent Written and Verbal Communication Skills

- Highly Customer Centric Focused

- Strong Computer and Interpersonal Skills

Experience And Education

- Associates Degree required and/or equivalent work experience

Additional Requirements/Licenses/Certifications

- Possession of, or ability to obtain, a valid State of Residence Driver License is required.

- Candidates must pass criminal and Motor Vehicle Record (MVR) background checks and pass a pre-employment drug screen.

Notes

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.