ExxonMobil

Administrative Assistant

Spring, TX

About This Job

About us

At ExxonMobil, our vision is to lead in energy innovations that advance modern living and a net-zero future. As one of the world’s largest publicly traded energy and chemical companies, we are powered by a unique and diverse workforce fueled by the pride in what we do and what we stand for.

The success of our Upstream, Product Solutions and Low Carbon Solutions businesses is the result of the talent, curiosity and drive of our people. They bring solutions every day to optimize our strategy in energy, chemicals, lubricants and lower-emissions technologies.

We invite you to bring your ideas to ExxonMobil to help create sustainable solutions that improve quality of life and meet society’s evolving needs. Learn more about our What and our Why and how we canwork together.

About Houston

ExxonMobil's state-of-the-art campus north of Houston serves as home to its Upstream, Product Solutions and Low Carbon Solutions businesses and their associated service groups. The facility opened in 2014 and accommodates more than 10,000 employees and visitors.

By bringing many global functional groups together, the campus provides employees with the tools and capabilities needed today, and in the future, to achieve business objectives and accelerate the discovery of new resources, technologies and products. It was designed to foster improved collaboration, creativity and innovation and enhance the company’s ability to attract, develop and retain the top talent in the industry.

The campus is located in Spring, Texas, on 385 wooded acres immediately to the west of Interstate Highway 45 (I-45), at the intersection of I-45 and the Hardy Toll Road, approximately 25 miles from the cultural vibrancy of downtown Houston.

The campus was constructed to the highest standards of energy efficiency and environmental stewardship. Its design incorporates extensive research into best practices in building and workplace design through extensive benchmarking of the world’s top academic, research, and corporate facilities.

Learn more about what we do in Houston here

What role you will play in our team

This role provides crucial support to teams and individuals by managing schedules, handling correspondence, organizing documents, and ensuring smooth office operations. The role is responsible for tasks such as data entry, report preparation, meeting coordination, and maintaining compliance with company policies. Strong organizational and communication skills are essential for this role.

The job location is Spring, TX (Houston Campus)

What you will do

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Administrative Support: This includes tasks like scheduling appointments, managing calendars, ordering supplies, and managing mail

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Communication: Handling internal and external communications, including drafting memos, emails, and reports

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Document Management: Organizing and maintaining both physical and electronic files, including scanning and copying documents

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Meeting Coordination: Scheduling meetings, managing agendas, arranging conference rooms, and coordinating logistics for internal/external events

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Data Management: Inputting, managing, and reporting on data, often utilizing tools like Excel and other database systems

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Compliance: Ensuring adherence to company policies and procedures

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E-requests: Generating and managing e-requests for workgroup needs, including ID's, access, and hardware/software

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Travel Arrangements: Coordinating domestic and international travel arrangements, including expense processing

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Expense Reporting: Preparing and processing expense reports for team members

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Timekeeping and Payroll: Assisting with timekeeping and payroll duties

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Organizational Charts: Managing and preparing organizational charts, flowcharts, and contact information

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Confidential Information: Handling confidential and sensitive information with discretion

About you

Skills and Qualifications

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Strong Organizational Skills: Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines

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Excellent Communication Skills: Effective verbal and written communication skills are crucial

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Proficiency in Microsoft Office Suite: Strong skills in Word, Excel, PowerPoint, Outlook, and SharePoint are required

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Computer/Internet Skills: Proficient in using the internet and web-based tools and platforms for tasks

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Attention to Detail: Accuracy and attention to detail are important for data entry, report preparation, and other tasks

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Problem-Solving Skills: Ability to identify and resolve issues independently

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Discretion and Confidentiality: Handling sensitive information with discretion and maintaining confidentiality

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Teamwork: Ability to work effectively as part of a team and network across organizations

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Adaptability: Ability to adapt to changing priorities and work in a fast-paced environment

Preferred Qualifications/ Experience

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Experience: Previous experience in administrative support roles is preferred

Your benefits

An ExxonMobil career is one designed to last. Our commitment to you runs deep: our employees grow personally and professionally, with benefits built on our core categories of health, security, finance, and life.

We offer you:

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Pension Plan: Enrollment is automatic and at no cost to you. The basic benefit is a monthly annuity to be paid to you in retirement for the rest of your life

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Savings Plan: You can contribute between 6% and 20% of your pay and are encouraged to enroll right away. If you contribute at least 6% to your savings plan, the Company will contribute a 7% match.

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Workplace Flexibility: We have several programs such as “Flex your Day”, providing ad-hoc flexibility around when and where you work, as well as longer-term programs such as leaves of absence and part-time work

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Comprehensive medical, dental, and vision plans

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Culture of Health: Programs and resources to support your wellbeing

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Employee Health Advisory Program: Provides confidential professional counseling for you and your family, including tools and resources promoting mental health and resiliency at no additional cost to you

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Disability Plan: Income replacement for when you cannot work due to illness or injury occurring on or off the job. Enrollment is automatic and at no cost to you.

More information on our Company’s benefits can be found at www.exxonmobilfamily.com.

Please note benefits may be changed from time to time without notice, subject to applicable law.

Stay connected with us

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EEO statement

ExxonMobil is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, citizenship status, protected veteran status, genetic information, or physical or mental disability

Nothing herein is intended to override the corporate separateness of local entities. Working relationships discussed herein do not necessarily represent a reporting connection, but may reflect a functional guidance, stewardship, or service relationship.

Exxon Mobil Corporation has numerous affiliates, many with names that include ExxonMobil, Exxon, Esso and Mobil. For convenience and simplicity, those terms and terms like corporation, company, our, we and its are sometimes used as abbreviated references to specific affiliates or affiliate groups. Abbreviated references describing global or regional operational organizations and global or regional business lines are also sometimes used for convenience and simplicity. Similarly, ExxonMobil has business relationships with thousands of customers, suppliers, governments, and others. For convenience and simplicity, words like venture, joint venture, partnership, co-venturer, and partner are used to indicate business relationships involving common activities and interests, and those words may not indicate precise legal relationships.