Administrative Assistant

Job summary

Entity:

Production & Operations

Job Family Group:

Business Support Group

Job Description:

Are you someone who thrives in a fast-paced environment and takes pride in keeping operations running efficiently? As an Administrative Assistant supporting the Olympic Pipeline District Operations Manager and the operations broader team, you'll play a key role in enabling the success of daily activities across multiple locations. From coordinating vendor relationships and supporting payroll processes to assisting with compliance tracking and organizing team logistics, your contribution will be important. If you're meticulous, proactive, and ready to make a significant impact, we’d love to have you on the team.

Key Accountabilities:

Comprehensive administrative support for operational leadership and team members, ensuring documentation, scheduling, and logistics are well managed

Procurement coordination including vendor onboarding, purchase orders, invoice resolution, and expense reconciliation

Payroll assistance via Maximo and Kronos, ensuring timely and accurate time entry, issue resolution, and recordkeeping

Monthly and quarterly reporting of compliance and operational data, including OSHA logs, permit documentation, and excise tax filings

Organization of site visits, team meetings, and trainings - including travel booking, meeting logistics, catering, and safety requirements

Gate security administration and access coordination for sites across the South, Central, and North areas as needed

Inventory management of office and safety supplies; work with vendors to replace or maintain equipment

Support for new employee onboarding - system setup, workspace preparation, and coordination with internal teams

Participation in emergency response efforts, including drill scheduling, documentation, and safety plan updates

Oversight of document control systems and internal communications, including bulletin boards and controlled postings

Requirements:

Minimum of 8 years in an administrative or operational support role within the Oil & Gas Industry

High school diploma or equivalent required

Proficiency in Microsoft Office Suite: Word, Excel, Outlook, and PowerPoint

Experience with timekeeping, procurement, or expense management systems (such as Maximo, Kronos, SAP Concur)

Strong organizational and multitasking abilities with a keen attention to detail

Ability to handle sensitive or confidential information with integrity

Effective communication and problem-solving skills

A team-focused approach and a willingness to take initiative

There are many aspects of our employees’ lives that are important, so we offer benefits to enable your work to fit with your life. These benefits can include flexible working options, a generous paid parental leave policy, and excellent retirement benefits, among others!

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

How much do we pay (Base)? ($77,000 - $104,000)

This position offers paid vacation depending on your years of relevant industry experience and will range from 120 – 240 hours of vacation per year for full times employees (60 - 240 hours of vacation per year for part time employees). You will also be eligible for 9 paid holidays per year and 2 personal choice holidays. You may learn more about how we calculate paid vacation and view our generous vacation and holiday schedules at benefits@bp. Bp has a parental leave policy as well, which offers up to 8 weeks’ paid leave for the birth or adoption of a child. Learn more at benefits@bp.

We offer a reward package to enable your work to fit with your life. These offerings include a discretionary annual bonus program, long-term incentive program, and generous retirement benefits that include a 401k matching program. These benefits may include a pension for eligible employees. You may learn more about our generous benefits at benefits@bp.

As part of bp’s wellbeing package, bp offers access to health, vision, and dental insurance, as well as life and Short-Term Disability and Long-Term Disability. You may learn more about our generous benefits at benefits@bp.

Travel Requirement

Up to 10% travel should be expected with this role

Relocation Assistance:

This role is not eligible for relocation

Remote Type:

This position is a hybrid of office/remote working

Skills:

Adaptability, Authenticity, Communication, Continued Learning, Courage, Creativity and Innovation, Curiosity, Decision Making, Digital fluency, Ethical judgement, Excellence, Group Problem Solving, Influencing, Knowledge Sharing, Listening, Managing volatility, Resilience, Self-Awareness, Stakeholder Engagement, Stakeholder Management, Understanding Emotions, Writing skills

Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.