Administrative Assistant (S2 General Department Administration)

Summary

Provides efficient and cost-effective office support operations to the NYPA enterprise. Ensures NYPA information assets are protected, accessible and supports business needs.

Provides administrative support services that include scheduling meetings, managing calendar, expense reports and making travel arrangements. Coordinates presentations and gathers materials for scheduled meetings. Coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports. Work is generally of a critical or confidential nature.

Responsibilities

- Assist with moderately complex and varied administrative tasks.

- Collect and format data to create and prepare presentations and reports.

- Supports manager, department staff members or others with various administrative tasks such as, scheduling, preparing documents and meeting materials.

- May work with internal stakeholders to develop and manage content for business-related intranet sites.

- Assist with coordinating projects and initiatives across the business unit.

- Track project timelines, coordinate scheduling and prepare project reports for projects led by the manager.

- With guidance conduct research (quantitative & qualitative) of business issues.

- Coordinate and plan logistics and agendas for department or Business Unit meetings.

Knowledge, Skills And Abilities

- Strong organizational and project management skills. Ability to handle multiple projects.

- Time management skills to manage own workload.

- Strong analytical and quantitative skills.

- Strong research in a variety of medium.

- Demonstrated ability to work in teams and interact effectively with diverse stakeholders.

- Strong presentation, verbal and written communication skills.

- Ability to observe confidentiality.

- Software and computer skills to perform moderately complex tasks.

Education, Experience and Certifications

- High school diploma or GED certificate required.

- May require certifications and licensures needed to meet Energy industry, federal, state, or local regulations.

- Minimum 2 years of experience preferred

Physical Requirements

- Up to 10% travel primarily within New York State.

- Ability to sit at desk for long duration of time.

The New York Power Authority is committed to providing fair, competitive, and market-informed compensation. The estimated salary range for this position is $55000 - $83000. The salary offered will be determined based on the successful candidates’ relevant experience, knowledge, skills, and abilities.

The New York Power Authority and Canal Corporation believes that diversity, equity, and inclusion drive our success, and we encourage women, people of color, LGBTQIA+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents and veterans to apply. As an equal opportunity employer, NYPA/Canals is committed to building inclusive, innovative work environments with employees who reflect communities across New York and enthusiastically serve them. We proudly celebrate diversity and do not discriminate based on race/color, creed/religion, national origin, citizenship or immigration status, age, disability, military status, gender/sex, sexual orientation, gender identity/expression, pregnancy and related conditions, familial/marital status, domestic violence victim status, predisposing genetic characteristics, arrest/criminal conviction record or any other category protected by law.

NYPA/Canals will also provide reasonable accommodations during the hiring process related to candidates’ disabilities, pregnancy-related conditions, religious observances/practices and/or domestic violence concerns. To request an accommodation, please email  accessibility@nypa.gov .