Irving Oil

Administrative Assistant

Rochester, NH

Full-time

About This Job

As an Administrative Assistant you will be a vital part of the Company by directly supporting and completing the day-to-day activities that support the Operations Manager for our Rochester, NH District. The role is responsible for coordinating and monitoring confidential activities that support the district towards overall success.

What We Offer:

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Work Environment – Be a part of a collaborative environment that cultivates individual growth

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Competitive Compensation – Including an annual bonus plan, and 401k company matched up to 4%

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Flexible Benefits Plan – in effect on the first day of the month following date of hire and offers three levels of coverage to select from to meet your unique, personal needs

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Wellness Support – With 24/7 access to our Employee & Family Assistance Program

Your Responsibilities:

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Prepare and provide reports as required

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Arrange meetings, special functions and retirements as required

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rovide the CCC on a weekly basis on call Schedules for techs, drivers and managers

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Order uniforms and maintain allowance spreadsheet

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Order all Corporate Express requirements for designated offices

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Tracking and assisting on hitting deadlines for various projects

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Post all trucks accurately by the next business day

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Adjust bulk plant warehouses daily

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Adjust trucks per empty product

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Process adjustments to customer accounts timely and accurately

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Demonstrate strong initiative on trouble shooting and research

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Ensure proper customer follow-up

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Research and resolve liquid inventory variances promptly

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Process all tank set / pickups accurately and timely

Your Skills:

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Ability to multi-task and manage time effectively

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Strong decision-making skills

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Ability to work in a fast-paced environment

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Strong written and verbal communication skills

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Strong customer service skills

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Out of the box thinking

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Strong analytical skills

Your Experience:

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Post-secondary education, certificate program in business or a related field, or equivalent experience

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2+ years of experience working in an administrative capacity

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’screated when our people from different backgrounds, identities, cultures and experiences share their unique perspectives.Diversity is key to our success and inclusion is everyone’s responsibility.

Job Requirements - Work Experience

Job Requirements - Education