BCI Technologies

Administrative Assistant

Fort Myers, FL

Full-time

About This Job

Job Title: Administrative Assistant

Department: BCI Technologies

Immediate Supervisor's Job Title: Contract Specialist

Location: Ft Myers, FL

Position Summary:

Full time: Shipping and Receiving, Purchasing, Time Tracking, Accounts Payable and/or Accounts Receivable

Primary Duties and Responsibilities:

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Manage day-to-day office duties including answering phone calls, ordering and tracking, employee time tracking on projects, filing.

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Verify and Enter AP invoices for material received.

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Maintain the project server with all documentation necessary.

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Project set up backup when necessary.

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AR Invoicing backup when necessary.

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Performs other duties or special projects as requested related to the area of responsibility.

Minimum Qualifications: This represents the minimum qualifications required to enter this job. The requirements listed below identify the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

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Graduation from high school or GED plus two years of responsible full-time experience in an administrative capacity

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Must demonstrate excellent verbal and written communications skills as evidenced by the ability to interact both face-to-face and via telephone with personnel, vendors and customers.

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Proficiency with Microsoft Excel and Microsoft Word.

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Proficiency with Data Entry.

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Effectively coordinate materials ordering with project deadlines.

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The ability to maintain strict confidentiality.

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The ability to maintain flexibility, work with frequent interruptions and manage multiple, diverse tasks simultaneously in a fast-paced environment while meeting deadlines.

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Ability to apply organizational skills, office management practices and procedures, and prepare and maintain reports and record keeping systems within established timeline

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Ability to use computer software with word processing, spreadsheet and database applications

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Must be able to pass full background check, including but not limited to; drivers license, drug testing, etc.