Administrative Assistant

Answer telephone calls and emails from customers and clients and directing then to relevant staff.

Monitor office supplies and ordering new stationery, furniture, and electronics as required.

Maintain the office condition and arrange necessary repairs.

Coordinate with IT department on all office equipment.

Provide general support to visitors.

Create, maintain, and organize databases and excel spreadsheet.

Prepare letters, presentations, and reports.

Help in coding and processing invoices.

Stay updated on technical and professional information.

Partnering and coordinating with accounts payable/ receivable for handing run tickets and entering tickets into ProCount.

Must be able to work independently and in a team environment.

Excellent written and verbal communication skills

Highly detailed and multi-tasking skills

Quick learner, adaptable to new processes

Strong organizational skills and planning skills

Reliability and discretion: you will often learn of confidential matters.

High school diploma or equivalent

Proficiency in MS office (MS Excel and MS Outlook, in particular)

Hands on experience with office machines (e.g. fax machines and printers)

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.