Innovex

Administrative Assistant

Midland, TX

full_time

About This Job

Innovex is Hiring!

If you want to be part of a great team with a strong culture and exceptional leadership, then this is the place for you. Apply below or share with your network.

About The Job

Innovex designs, manufactures, and installs mission-critical drilling & deployment, well construction, completion, production, and fishing & intervention solutions to support upstream onshore and offshore activities worldwide. Our "No Barriers" culture empowers our teammates and customers to take calculated risks; enables them to eliminate inefficiencies; and inspires them to solve problems – all resulting in mutual success.

We are looking for a detail-oriented and proactive Administrative Assistant / Receptionist

to join our team. This is a full-time, front-line position that plays a key role in supporting daily operations and creating a professional, welcoming environment for employees, visitors, and customers.

This could be a great fit for someone who thrives in a fast-paced office environment, enjoys supporting multiple teams, and takes pride in staying organized and efficient.

Key Responsibilities:

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Act as the first point of contact by professionally greeting and registering visitors and contractors.

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Maintain a clean, organized, and welcoming reception area that reflects company standards.

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Provide administrative support across departments, including accurate data entry, document preparation, and general office coordination.

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Organize and manage both physical and digital filing systems to ensure efficient recordkeeping and retrieval.

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Ensure timely and accurate documentation aligned with the Innovex Quality Management System (QMS).

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Complete all required QMS training and comply with relevant quality procedures and work instructions.

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Prepare, process, and submit billing documents in line with customer-specific requirements.

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Identify and resolve discrepancies related to customer billing and statements.

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Maintain and update logs, records, and databases to ensure data accuracy and accessibility.

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Communicate effectively with internal teams, customers, and vendors to support seamless operations.

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Handle sensitive employee and company information with the highest level of confidentiality.

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Adhere to all company policies, procedures, and safety standards.

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Perform other administrative duties as assigned by the Supervisor.

About You:

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Experienced in ERP systems and fluent in billing platforms such as Open Invoice, Ariba, and similar tools.

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Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.

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Demonstrates advanced organizational and multitasking capabilities.

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Strong time management and adaptability in a fast-paced environment.

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Excellent verbal and written communication skills, with a clear focus on internal and external customer service.

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Committed to safety, quality, and compliance with established procedures.

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Reliable, punctual, and maintains a high level of attention to detail.

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Able to work independently while collaborating effectively with cross-functional teams.

Why Join Us?

At Innovex, we’re driven by a No Barriers culture that values initiative, innovation, and collaboration. You'll be joining a supportive team environment with opportunities to grow, learn, and make a meaningful impact every day.

Breaking down barriers, building up a team. Join us and let’s soar together!