Administrative Assistant - Operations Support

Job Summary:

Provide administrative and clerical support to help ensure smooth day-to-day operations, accurate record-keeping, and timely communication across departments

The ideal candidate is detail-oriented, organized, and self-driven. The position will be 15-20 hours/week to start with the potential to turn into full time.

Key Duties:

- Provide administrative support to Human Resources:

- Prepare and coordinate onboarding for new employees

- Create and oversee new hire paperwork

- Scan and file documents into employee files

- Access control for building security

- Oversee performance review schedule

- Coordinate new hire benefit enrollment meetings

- Administrative support to the Operations teams, including manufacturing, materials, quality, and shipping/receiving:

- Prepare, maintain, and organize documents, reports, and records

- Assist with scheduling, data entry, and filing

- Help the Production team with timekeeping, job orders, and documentation needs

- Coordinate and communicate information between departments as needed

- Maintain confidentiality of sensitive employee and company information.

- Perform other administrative duties as assigned.

Requirements & Qualifications:

- Previous administrative, office, or clerical experience required, with a minimum of one year preferred.

- Previous experience with Human Resources is strongly preferred.

- Strong organizational skills and attention to detail.

- Proficiency in Microsoft Office (Word, Excel, Outlook) and general computer skills.

- Demonstrated ability to manage multiple priorities and meet deadlines.

- Excellent written and verbal communication skills.

- Ability to work independently and as part of a team.

- Commitment to maintaining confidentiality and professionalism.

Physical Demands:

In general, the following physical demands are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job.

- Sitting: Prolonged periods of sitting at a desk or workstation.

- Walking/Standing: Occasional standing, walking, or moving around the office.

- Lifting/Carrying: Occasionally lifting or carrying office supplies, files, or packages (generally up to 20 lbs.).

- Reaching/Handling: Frequent use of hands and arms to reach, handle, type, or operate office equipment such as computers, phones, copiers, and printers.

- Vision: Specific vision abilities required include close vision, ability to adjust focus, and prolonged screen time for data entry and document review.

- Hearing/Speaking: Regular communication in person, over the phone, and through virtual platforms, requiring clear speech and active listening.

- Manual Dexterity: Frequent keyboarding, writing, and handling of documents.

- Mobility: Ability to move between departments, meeting rooms, or buildings as needed.

Job Type: Part-time

Pay: $21.00 - $24.00 per hour

Expected hours: 15 – 20 per week

Work Location: In person