Administrative Assistant, Linear Asset Operations

Highlights of the job

Join Our Team as an Administrative Assistant – Linear Asset Operations

EPCOR’s Water Services group (EWS) is excited to offer a full-time temporary opportunity—up to 18 months in duration—for an Administrative Assistant to join our Linear Asset Operations Team, based at our Aurum site in Edmonton, Alberta.

This is a great opportunity for someone who thrives in a fast-paced, collaborative environment and enjoys being at the heart of a team’s operations. Whether you're an experienced administrator or looking to grow your career in a dynamic utility organization, we welcome applications from both current EPCOR employees and external candidates. (Current employees, please use your @epcor.com email when applying.)

What You’ll Be Doing:

As the Administrative Assistant, you’ll play a key role in keeping the team organized and running smoothly. Your day-to-day responsibilities will include:

- Coordinating meetings, preparing schedules, and recording minutes

- Drafting, formatting, and distributing internal communications and presentations

- Managing records and maintaining data accuracy

- Investigating and resolving purchasing and facilities-related issues (e.g., clothing orders, building safety concerns)

- Acting as the go-to expert for navigating internal administrative processes

- Supporting the planning and coordination of team and company-wide events

This role is ideal for someone who is proactive, detail-oriented, and enjoys problem-solving. You’ll need to manage multiple priorities and take initiative to ensure tasks are completed efficiently and effectively.

What you’d be responsible for

As the Administrative Assistant reporting to the Director of Linear Asset Operations, you’ll play a vital role in keeping the team organized and running smoothly. Your responsibilities will include:

- Executive and Team Support:

Provide daily administrative support to the Director, including calendar management, meeting coordination, and event planning. Anticipate needs and act independently to ensure smooth operations.

- Office and Operational Administration:

Manage calendars, meeting agendas, and minutes; maintain confidential reports; support business planning; and register staff for internal events. Handle general office tasks such as mail distribution, service requests, key tracking, and supply inventory (shared responsibility).

- Procurement and Financial Coordination:

Process purchase orders, invoices, and P-Card reconciliations. Respond to finance-related inquiries and assist with clothing orders, telecom billing, and expense submissions.

- Employee and Facilities Support:

Coordinate onboarding/offboarding tasks, including IT equipment, access, and relocations. Liaise with service providers for facility's needs (e.g., janitorial, security, telecom) and assist with safety issue resolution.

- Communication and Information Management:

Maintain bulletin boards and design/manage SharePoint sites to ensure content is current, accessible, and engaging. Proofread and edit documents as needed.

- Collaboration and Coverage:

Work closely with other admin staff to support cross-functional needs and provide backup coverage when required.

What’s required to be successful

Qualifications, Experience & Skills:

- High school diploma (GED or equivalent).

- Minimum of 5 years of related administrative or office experience.

- Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and work independently.

- Excellent written and verbal communication skills, including the ability to draft professional correspondence and proofread documents.

- Proven problem-solving skills, with the ability to navigate internal processes and collaborate across teams.

- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint).

- High attention to detail and ability to develop systems that support efficient workflow and service delivery.

Assets:

- Post-secondary diploma in Business Administration.

- Advanced skills in SharePoint site design and management.

- Familiarity with utility operations.

- Experience using IVARA.

Key Competencies:

- Accountability: You take ownership of your responsibilities and understand how your work contributes to EPCOR’s success.

- Collaboration: You build positive relationships, manage emotions effectively, and contribute to a respectful, team-oriented environment.

- Continuous Improvement: You actively seek opportunities to grow, welcome feedback, and adapt to new challenges.

- Initiative: You are proactive and resourceful, taking action without needing direction.

- Adaptability: You embrace change with a positive attitude and are open to new ways of working.

- Integrity: You demonstrate trustworthiness, maintain confidentiality, and act with fairness and professionalism.

Other important facts about this job

Current EPCOR employees: please ensure you are using your '@epcor.com' email address when applying, as it is required for seniority tracking.

Jurisdiction: CSU52

Class: A3

Wage: starting at $33.21 per hour

- Final Wage and Step will be determined at the time of selection and is based on a combination of factors as outlined in CA that may be found online.

Hours of work: 40 hours per week – Monday to Friday

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Please note the following information:

- A requirement of working for EPCOR is that you are at least 18 years of age, successfully attained a high school diploma (GED, or equivalent level of secondary education) and legally entitled to work in Canada. (A copy of a valid work permit may be required.)

- If you are considered for the position, clearance on all applicable background checks (which may include criminal, identity, educational, and/or credit) and professional reference checks is required. Some EPCOR positions require an enhanced level of background assessment, which is dictated by law. These positions require advanced criminal record checks that must also be conducted from time to time after commencement of employment.

- A technical/practical assessment may be administered during the selection process and this exercise will be used as a part of the selection criterion.

- To meet the physical demands required of some positions, candidates must be in good physical condition and willing to work in all weather conditions. Clearance on pre-placement medical and drug and alcohol testing may be required.

- Prior infractions for unsafe driving behaviours will be evaluated and considered for non-selection regardless of current demerits on file.

- Successful applicants must provide their own vehicles with appropriate insurance in accordance with EPCOR’s Employee Mileage Reimbursement Policy. You will be reimbursed in accordance with EPCOR’s Employee Mileage Reimbursement Policy.