Diaz Companies

Operations Administrative Assistant

Operations Administrative Assistant
Notice info
LocationKingsley, PA
Job Typefull time
Salary$35,360
On-site
Oil and Gas

About This Job

Job Summary

We are seeking a detail-oriented and organized Operations Administrative Assistant to join our team. The ideal candidate will provide essential support to our office operations, ensuring that administrative tasks are completed efficiently and effectively across multiple companies. This role requires strong communication skills, proficiency in office software, and the ability to manage multiple tasks simultaneously.


Responsibilities

Manage day-to-day administrative tasks, including filing, data entry, and office inventory / ordering of supplies

Answer phone calls and manage phone systems to ensure effective communication within the office and Disposal customers.
Process Disposal orders within Box Tracker system
Serve as receptionist when required by welcoming customers and taking payments
Support of Diaz Car Wash & Lube by process of cash count, invoice and monthly statements
Support of Diaz Bluestone by process of invoicing
Spreadsheet tracking of vehicle registration and renewal within multiple companies
Maintain warehouse inventory and monthly billing to customers
Monitor fuel usage and order fuel as needed
Champion internal fuel system and cards used for payment
ISNet Maintenance which includes daily, hourly tracking for specific clients, and required monthly training meetings
Quarterly taxes-NY HUT, IFTA, CT HUF training provided*
Maintain organized filing systems for easy retrieval of documents.
Collaborate with other departments to ensure smooth operations within the office


Requirements

Proven experience in an administrative role or similar position is preferred.
Proficiency in Microsoft Office and Excel Spreadsheet is a must; familiarity with other ISN / tracking systems is beneficial
Experience working in the trucking / gas and oil industry is a plus
Strong organizational skills with attention to detail and the ability to prioritize tasks effectively
Excellent verbal and written communication skills
Ability to handle sensitive information with discretion and confidentiality
Must be able to type efficiently and accurately

Join our team as an Operations Administrative Assistant, where your skills will contribute significantly to our operational success!


Job Type: Full-time


Pay: From $17.00 per hour


Expected hours: 40 per week


Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance


Experience:

office support: 1 year (Required)


Ability to Commute:

Kingsley, PA 18826 (Required)


Work Location: In person

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