Job Summary
We are seeking a detail-oriented and organized Operations Administrative Assistant to join our team. The ideal candidate will provide essential support to our office operations, ensuring that administrative tasks are completed efficiently and effectively across multiple companies. This role requires strong communication skills, proficiency in office software, and the ability to manage multiple tasks simultaneously.
Responsibilities
•Manage day-to-day administrative tasks, including filing, data entry, and office inventory / ordering of supplies
•Answer phone calls and manage phone systems to ensure effective communication within the office and Disposal customers.
•Process Disposal orders within Box Tracker system
•Serve as receptionist when required by welcoming customers and taking payments
•Support of Diaz Car Wash & Lube by process of cash count, invoice and monthly statements
•Support of Diaz Bluestone by process of invoicing
•Spreadsheet tracking of vehicle registration and renewal within multiple companies
•Maintain warehouse inventory and monthly billing to customers
•Monitor fuel usage and order fuel as needed
•Champion internal fuel system and cards used for payment
•ISNet Maintenance which includes daily, hourly tracking for specific clients, and required monthly training meetings
Quarterly taxes-NY HUT, IFTA, CT HUF training provided*
•Maintain organized filing systems for easy retrieval of documents.
•Collaborate with other departments to ensure smooth operations within the office
Requirements
•Proven experience in an administrative role or similar position is preferred.
•Proficiency in Microsoft Office and Excel Spreadsheet is a must; familiarity with other ISN / tracking systems is beneficial
•Experience working in the trucking / gas and oil industry is a plus
•Strong organizational skills with attention to detail and the ability to prioritize tasks effectively
•Excellent verbal and written communication skills
•Ability to handle sensitive information with discretion and confidentiality
•Must be able to type efficiently and accurately
Join our team as an Operations Administrative Assistant, where your skills will contribute significantly to our operational success!
Job Type: Full-time
Pay: From $17.00 per hour
Expected hours: 40 per week
Benefits:
Experience:
•office support: 1 year (Required)
Ability to Commute:
•Kingsley, PA 18826 (Required)
Work Location: In person