Administrative Assistant

Administrative Assistant

Overview

Based in the high-tech hub of Huntsville, Alabama, Quantum Technologies, Inc. (QTI) specializes in professional audio, video, and control systems. We provide design, build, installation, and project management, and have long established ourselves as a leader in the professional and commercial AV field. QTI leverages decades of experience in design and integration.

Our work includes corporate boardrooms, conference centers, command/ops centers, and federal courtrooms. We work with multiple governmental agencies including the DoJ, DoD, and private sector. Our in-house sales, installation, and service team has overseen the installation of AV systems in hundreds of courtrooms in the United States and its territories.

Together, QTI staff has hundreds of years of experience. To maintain our dedication to the integration industry, our staff undergoes regular training on emerging technology. This keeps our team agile and able to provide the most future-looking solutions for the best value to our customers.

Mission

Quantum Technologies Inc. is seeking a qualified candidate to perform in the role of Administrative Assistant. The Administrative Assistant handles many administrative duties but is primarily responsible for managing all aspects of travel arrangements for company employees, ensuring that all business-related travel needs are met efficiently and cost-effectively.

Responsibilities:

+ Manage all aspects of travel arrangements for company employees, ensuring that all business-related travel needs are met efficiently and cost-effectively + This role involves planning, booking, and coordinating travel, including flights, lodging accommodations, and ground transportation, in addition to managing travel documents and adhering to budget constraints + Negotiate contracts with travel service providers, such as hotels and airlines, to secure the best rates and amenities + Handle changes or cancellations to travel arrangements, resolving any issues that arise before or during the trip + Develop and implement travel policies and procedures to optimize cost-efficiency and ensure traveler satisfaction + Analyze travel expenses and reports to identify trends and opportunities for cost savings + Track, compile, and process employee expense reports in a timely and accurate manner; ensure coding to correct project numbers. + Utilize Microsoft Outlook and Excel to manage schedules, deadlines, and reminders for the department. + Ensure accuracy in documentation, especially when handling sensitive employee data such as travel IDs and licensing information.

Requirements:

Equal Opportunity Employer/Affirmative Action Employer M/F/D/V:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other characteristic protected by law.

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