Controlled Combustion

Administrative Assistant

LocationBronx, NY
Salary$45,000-$55,000

About This Job


Description:

Controlled Combustion is the leading heating contractor in NYC. We serve a variety of industries, including luxury apartments, hospitals, universities, and more. With over 150 employees, our team is as diverse as the services we offer. We’re looking for a creative Administrative Assistant.

The position requires a variety of administrative and social media responsibilities. The Administrative Assistant will work closely with the Vice President and assisting with day-to-day administrative support. The successful candidate will have a demonstrated track record of success in administrative work with some social media experience; will have outstanding communication and organization skills; and have the ability to work autonomously in a fast-paced environment.

Please note that this position is strictly in-office with occasional field work. Hybrid or remote is not available for this position. Employee will be expected to commute to our Bronx office on a daily basis.


Responsibilities

Respond to and screen calls, e-mails, and requests of Vice President.
Maintain organised files, both physical and digital.
Data entry and record maintenance; ensure accurate and up-to-date information in databases and spreadsheets.
Coordinate meetings, appointments, and travel arrangements for staff.
Prepare documents and reports; assist with the creation of presentations, memos, and other business documents.
Assist with special projects, providing support for various tasks as needed by the office or specific departments.
Assist with the planning and execution of office social events or meetings.
Operate office equipment, including copiers, printers, shredders, and other basic office machines.
Create visually appealing content for social media platforms (LinkedIn, Instagram, Facebook)
Make site visits and attend company events to capture photos and videos of work, equipment, training sessions, etc.


Benefits:

401(k)
Dental insurance
Health insurance
Health savings account
Paid time off
Vision insurance


Schedule:

8-hour shift
Monday to Friday


Experience:

Canva: 1 year (Preferred)
Adobe: 1 year (Preferred)
Microsoft Office: 1 year (Preferred)


Shift availability:


Day Shift (Required)


Ability to Commute:

Bronx, NY 10458 (Required)


Work Location: In person


Requirements:


Qualifications / Skills:

Sound planning and organizational abilities
Proactive with ability to self-manage and work autonomously.
Ability to manage multiple projects and tasks simultaneously with different deadlines.
Dependable, punctual, detail-oriented, independent problem solver with excellent follow-up skills
Proficient in Canva is a must; proficient in Adobe Create Cloud products is a plus.
Proficient computer skills, including MS Office, Excel, PowerPoint, Outlook, virtual meeting platforms
Strong desire to learn a new industry and new concepts
Ability to successfully navigate scheduling and analytical tools
Effective written and verbal communication
Punctual, organized, self-motivated, detail-oriented, and flexible
Maintain a level of professionalism even in a relaxed environment


Minimum Education and Work Experience:

High school diploma (or equivalent) required
Experience in social media marketing for a business preferred (not personal accounts)
Demonstrated track record of success in providing executive administrative support
Graphic design or photo/video editing experience a plus
Experience in the heating, oil and gas, HVAC, or construction industries a plus

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