Warner Mechanical Corporation

Administrative Assistant

LocationFremont, OH
Job TypeFull-time

About This Job


Administrative Assistant


Position Summary:

We are looking to hire an experienced Administrative Assistant to join our team. This person will provide administrative and accounting support to our team ensuring office operations run smoothly at all times.


Duties:

Answering multi-line phone; includes setup/changes in phone system portal
Utilize Microsoft Word, Microsoft Excel, and Adobe Acrobat to complete correspondence, quotes, job folders, transmittals and track information
Utilize Outlook for email(s), texting, calendar / date tracking and task lists
Help to maintain filing system, including job setup/folders and job closeout
Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies and placing orders for supplies
Help plan and organize company events
Track company permits & certificates
Provide assistance to estimator(s) with needs for upcoming bids
Provide assistance to project manager(s) with closeout / project completion items
Carries out administrative duties such as filing, typing, copying, binding and scanning
Provide accounting support as needed
Contributes to team effort by accomplishing related results as needed


Requirements:

High school diploma or equivalent
1-2 years previous administrative experience preferred
Working knowledge of Microsoft Office suite
Ability to use internet for utilizing necessary sites/portals for current projects
Ability to multi-task and prioritize responsibilities and workflow
Excellent verbal and written communication skills
Strong interpersonal skills to effectively communicate with both internal and external clients
Must demonstrate the ability to perform work independently and demonstrate solid organizational and attention to detail

Warner Mechanical Corporation is an equal opportunity employer and provides fair and equal treatment to all individuals, employees, and applicants for employment, regardless of race, color, religion, age, sex, sexual orientation, gender identity, pregnancy, national origin, disability, genetic information, military / veteran status, or any other protected group status under federal, state or local law.

Pre-employment drug testing, MVR check and background screening required


Job Type: Full-time


Pay: $1.00 per hour


Benefits:

401(k) matching
Dental insurance
Employee assistance program
Health insurance
Paid time off
Vision insurance


Schedule:


Monday to Friday


Work Location: In person

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