Executive Administrative Assistant/Receptionist

"Employee Referral Eligible"

Build Your Career. Build America’s Future.

Vulcan Materials Company is the nation’s largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it’s more than starting an exciting career – you get to make a difference for millions of people every day across the country.

When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, at the right time .

What You’ll Do

Manage Executive Calendars. Maintain daily schedules and calendars for multiple executives.

Organize Meetings and Events. Maintain the global calendar for the division. Coordinate staff meetings and note action items. Facilitate meetings, maintaining the visitor list and ordering food as needed. Coordinate division-wide events and conferences.

Maintain Files. Collect and distribute files and articles as needed. Prepare and submit various letters and reports. Maintain all records, reports, and files. Review communications and files for typographical and grammatical errors.

Coordinate Travel Arrangements. Schedule and coordinate complex travel arrangements. File expense reports for reimbursement.

Interact with Others. Provide excellent customer service to various corporate and outside customers, consultants, and other visitors.

Skills You’ll Need Additional Responsibilities.

Other duties as assigned.

Experience. 10 years of Executive Assistant experience supporting C-Level executives is preferred.

Organizational Skills. Must have a keen attention to detail.

Time Management Skills. Must have the ability to establish a course of action for yourself and others to accomplish specific goals. Must have the ability to budget time, set priorities, and maintain an awareness of the relationship between activities.

Interpersonal Skills. Must have the ability to remain courteous and helpful when speaking with various employees and customers. Must have the ability to work effectively as a member of a team and take the initiative to support others as needed. Must have advanced written and verbal communication skills.

Problem Solving Skills. Must have the ability to identify problems and evaluate resolutions for a positive outcome. Must have the ability to anticipate potential problems and follow up with appropriate action. Must have the ability to determine when to handle inquiries or problems personally or who to refer them to.

Technology Skills. Must have advanced proficiency in Microsoft Office (Word, Excel, and PowerPoint) and Google mail/calendars.

What You’ll Like About Us

Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness and communication.

Safe. Industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers.

Meaningful Work. What sets up apart is the work we do impacts daily lives – and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States .

Health Benefits. Medical, Dental, Vision programs, plus much more .

Rest and Relaxation. Paid vacation, personal floating days, and paid holidays.

Prepare for the Future. 401(k) with company match and contribution.

Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business.

Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions.

NOTICE TO TEMPORARY STAFFING AGENCIES, PLACEMENT SERVICES AND PROFESSIONAL RECRUITERS

Vulcan Materials Company has an internal recruiting department. Please review our policy as it relates to the use of temporary staffing agencies, placement services and professional recruiters.

Job

Administrative Support

Primary Location

Florida-Jacksonville

Organization

GM - FL

Schedule

Full-time

Job Posting

Aug 7, 2025, 9:37:11 AM