Administrative Assistant Asset

Job Title: Administrative Assistant

Location: Kitimat

There’s never been a better time to be working with LNG Canada.

Why? We are Canada’s first liquified natural gas (LNG) export facility, underpinned by safety, continuous improvement, quality execution, ethics, and compliance. Our facility will provide the world with lower carbon, made-in B.C. LNG.

This is your opportunity to be part of history, in an environment that will challenge you to apply all your skills, and where you can learn with a diverse team of highly experienced industry professionals and mentors.

With gratitude and respect LNG Canada acknowledges our facility is operated in the traditional territory of the Haisla Nation. We also gratefully acknowledge the First Nations in our project area and along our shipping route.

LNG Canada maintains a healthy, respectful, and safe environment for all our employees, contractors, partners, and communities. Protecting our people, community and our operations is our top priority. We're proud to be the catalyst for a thriving new energy sector, which sets the benchmark for economically, environmentally, and socially responsible LNG production.

Our Vision: To be the leading LNG export company in British Columbia and the world.

Our Mission: To set the benchmark for economically, environmentally, and socially responsible LNG development in Canada.

Our Values: Respect, collaboration, integrity, and safety.

Come join the team making Canadian history!

About the Role

The Administration Assistant is responsible for providing administrative support to Senior executives and the related business/departments at LNG Canada, in Kitimat, British Columbia

To succeed with us, we need your enthusiasm to:

- Demonstrate personal commitment to HSSE.

- Display a strong positive attitude to manage change and improvement in our processes, ways of working and our overall performance.

- Develop strong working relationships with your team, stakeholders to boost co-operation and a One Team approach.

- Use your ability to utilize flexible thinking with well-developed problem-solving skills.

- Courage to hold strong to views when challenged or challenging others.

Leadership Capabilities

- Excellent communication (verbal and written) and interpersonal skills that inspire and energize people and create a clear sense of direction and priorities with a ONE Team approach.

- Ability to positively influence people, effectively drive work processes and ensure compliance with policies.

- Ability to drive execution and stretch the performance of people with a wide range of capabilities.

- Comfortable with change and ambiguity such that informed decisions are made without undue delay.

- Courage to hold strong to views when challenging current practices to encourage exploration of new ideas that drive improvement, i.e., Digitization.

- Demonstrate a strong personal commitment to Diversity and Inclusion through collaboration across functional and cultural boundaries.

You will use your expertise to:

Provide administrative support to Sr. Leaders and the related business / department using appropriate methods and technology. Exercises independent judgement, often in the absence of the senior executive, to do the following:

- Anticipate and prepare for the managers’ needs.

- Routinely interact with internal and external personnel at senior levels to transmit and acquire information, usually of a sensitive or confidential nature.

- Coordinate/arrange meetings including external or large internal functions involving liaison with other groups and individuals, planning and scheduling.

- Manage Sr Leaders’ calendars and use of time; with respect to accessibility, appointments, etc. and providing information to others.

- Handle confidential information.

- Make travel arrangements including managing complex global travel.

- Process expenses

- Support globally Joint Venture and Executive Committee meetings regarding logistics and calendar coordination.

- Able to apply advanced functions of a word processing package (Microsoft Word) to produce varied correspondence, letters and documents (i.e. special formatting, importing graphs, charts, etc.).

- Able to apply advanced functions of a presentation package (PowerPoint) to produce presentation materials and graphics (e.g. templates, importing graphs, charts, clipart, etc.).

- Creates and enters data into databases or spreadsheets (e.g. Excel, SharePoint) using advanced functions.

- Handling of confidential matters and have a level of discretion

- Relieves manager/superior of administrative detail.

- Provide back up for other Administrators

- Participate and support team and social events,

- Assist management/leadership in managing conference room bookings and caterings

To be successful, you will have:

- 10 years’ experience in administration/coordination roles supporting senior leaders with teams in a corporate environment or equivalent organization.

- In-depth understanding of internal and external relationships involving members of the senior management team.

- Demonstrated understanding of corporate structure including business unit and company operations, and procedures.

- Demonstrated ability to make good judgement calls.

- Strong organizational skills managing very demanding schedules.

- Strong written and oral communication skills.

- Strong interpersonal skills and ability to influence without authority.

- Advanced knowledge of Microsoft Office suite.

- Advanced knowledge of Calendar and e-mail organization.

- Experience working in a joint venture is considered an asset.

- Experience working in a global organization is considered an asset.

This role requires that you:

- Be legally entitled to work in Canada (i.e., by way of Canadian citizenship, permanent residency, or valid work permit)

- Live in the beautiful District of Stikine (Kitimat/Terrace). For applicants located outside of the region, you are encouraged to explore what Kitimat has to offer in terms of lifestyle including schooling, local amenities, outdoor adventure, and housing, to ensure Kitimat is where you would like to call your new home.

- Are willing to comply with LNGC’s drug-free and harassment-free work environment and comply with all safety policies and procedures.

- Undergo a pre-placement medical assessment of your fitness for duty, and Pre-Site Access testing for alcohol and specified drugs.

- Have a Driver’s License

- Works Schedule 8 hour/day, 5 days a week – at times may be required to be flexible to support events/meetings on evenings and weekends

We Offer:

- A Comprehensive LNG Canada relocation package (if required)

- A full suite of benefits including a flexible Medical and Health plan.

- A Defined Contribution Pension plan with a matching program

- A competitive vacation offering to ensure a work life balance.

- See attached document for more information about Kitimat and LNG Canada.

About Us:

LNG Canada is a joint venture comprised of Shell Canada Energy (40%) and affiliates of Petronas (25%) PetroChina (15%), Mitsubishi Corporation (15%) and Korea Gas Corporation (5%). The joint venture is building a liquefied natural gas (LNG) export facility in Kitimat, British Columbia.

The LNG Canada Phase 2 project is a significant LNG development that includes two additional LNG trains and associated infrastructure, such as a new LNG tank and an LNG berth. These facilities will be integrated with the existing LNG Canada infrastructure at the operational site in Kitimat, B.C.

Additionally, Phase 2 will require an expansion of the current feedgas pipeline capacity, achieved through the installation of five compressor stations along the pipeline route.

LNG Canada sets out to be a company of choice for British Columbia and Canada. Safety, shared economic value, environmental performance and social performance are our highest priorities. We have partnered with governments, local communities, and First Nations to maximize shared value.

Do you have a desire to learn and become part of an organization with a supportive and collaborative culture? Concerned you don’t meet every job requirement? Studies show diverse candidates are less likely to apply unless they feel they meet every single qualification. LNG Canada hires for character and trains for skill. We’re dedicated to attracting a diverse and inclusive workforce, representing the communities in which we live and work. We encourage you to apply today.