Administrative Assistant

Position Overview:

We are seeking a detail-oriented and proactive Administrative Assistant

to support our accounting, HR, and general office functions. This role will focus heavily on

,

while also handling HR administrative tasks and day-to-day office operations. The ideal candidate is organized, dependable, and proficient in Microsoft Office and Adobe software.

Key Responsibilities:

Accounting Support (AP & AR):

- Enter vendor invoices, customer payments, and related financial data into accounting systems.

- Reconcile AP and AR accounts, ensuring accuracy and timeliness.

- Communicate with vendors and customers regarding billing inquiries or payment discrepancies.

- Assist with month-end closing processes as needed.

HR Administrative Duties:

- Maintain and update employee records and files.

- Assist with onboarding documentation and compliance forms.

- Support benefits administration and tracking.

- Coordinate HR-related communications and reminders.

General Office Administration:

- Order and maintain office and breakroom supplies.

- Manage incoming and outgoing mail, deliveries, and general correspondence.

- Maintain organized filing systems (digital and physical).

- Provide general administrative support to management and other departments.

Qualifications:

- Previous experience in administrative support, with emphasis on AP and AR functions.

- Strong organizational skills and attention to detail.

- Proficiency in

Microsoft Office Suite (Word, Excel, Outlook)

and

Adobe Acrobat/Reader

.

- Excellent verbal and written communication skills.

- Ability to handle sensitive and confidential information with discretion.

- Strong time management skills with the ability to prioritize tasks effectively.

Preferred Qualifications:

- Experience with accounting or ERP software.

- Knowledge of basic HR processes and employment recordkeeping.

- Knowledge of ACH payment processing is a plus.

Work Environment:

- Office-based role with flexible hours.

- Collaborative and team-oriented environment.