ADMINISTRATIVE ASSISTANT

Description:

The Accounting Assistant is responsible for greeting, assisting, and providing direction and information to clients, visitors, and other guests of Rote Oil l at the Sheboygan office. They will be responsible for performing routine clerical, filing, and data entry tasks for accounting data related to billing accounts receivables.

Duties/Responsibilities:

- Process incoming calls by screening and directing the calls to the appropriate staff member, this may include taking messages, but will also include responding to customer inquiries.

- Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts them to the appropriate location. Helping to maintain relationships with the customers.

- Receives mail, documents, packages, and courier deliveries and delivers or distributes items.

- Processing credit card information and invoicing.

- Conducts routine data entry management for accounting records for billing and accounts receivable; or assists in other bookkeeping duties.

- Entering data into reports and/or software as needed.

- Daily processing of truck load sheets and delivery tickets.

- Places orders for needed office supplies, equipment, or other business needs.

- Performs other administrative and clerical support tasks when needed, including miscellaneous project work.

- Performs and maintains the filing and recordkeeping for documents and reports.

- Performs other duties as assigned.

Requirements:

Required Skills/Abilities:

- Excellent verbal communication skills.

- Excellent interpersonal and customer service skills.

- Basic understanding of administrative and clerical procedures and systems.

- Proficient with Microsoft Office Suite or related software. Specifically, Excel.

Education and Experience:

- High school diploma or equivalent required.

- Prior Accounting experience preferred.

Physical Requirements:

- Prolonged periods of sitting at a desk.

- Must be able to lift up to 15 pounds at times.