Accounts Payable, Sr.

Primary purpose:

The Accounts Payable Specialist Sr will contribute to a cohesive team by handling a wide variety of departmental tasks. You will be accountable for providing high quality Accounts Payable services while performing daily operational tasks and supporting the AP Supervisor. Areas of focus include Transcepta onboarding, vendor escalations, disputes, overall vendor and internal user satisfaction, help set up systematic processes to route invoices correctly, troubleshooting both interdepartmental and system issues, and performing ad hoc projects. This role will work closely with the AP Supervisor to learn all aspects of the AP department.

Essential duties and responsibilities:

- Assist team in monitoring department inboxes and provide timely responses to email inquiries

- Proactively resolve day-to-day issues and escalate when appropriate

- Identify and escalate issues in a timely manner

- Manage invoice routing in TORAS and Oracle

- Support the AP Supervisor in the areas of reporting, metrics, and business process improvements.

- Assist with implementation of systems and reporting to streamline and standardize operations, including operational metrics (KPI’s)

- Maintain and update current AP reports. A basic understanding of OTBI and Power BI reports preferred.

- Develop new reports for AP and users to help with data and analytics.

- Proactively mitigate risks through management of controls and process improvements

- Educate users on using Oracle, TORAS, and Transcepta reports and general knowledge

- Utilize company resources to troubleshoot system issues (Oracle, TORAS, Transcepta) as necessary

- Review credit balances on supplier accounts and take appropriate actions to resolve

- Ensure compliance with internal controls where required and assist with internal and external audit requests

- Assist with 1099 process.

- Assist with Accounts Payable month end close process

- Cross train and be able to complete month end close unassisted when supervisor is unavailable

- Cross train on all payment processes, reconciling and saving payment confirmations and payment register in SharePoint, and troubleshooting payment issues

- Monitor and address issues in the Others and Rejected queues in Oracle

- Monitor and address Transcepta errors in TORAS

- Review and resolve aging/outstanding payments

- Complete and manage void/cancel/escheat process for ROW issues checks

- Coordinate exploration of an AP ticketing system to address and track internal issues to create efficiencies and automation within the department

- Assist in Transcepta supplier onboarding, issues, and resolution with internal and external customers

- Track Transcepta onboarding progress

- Maintain positive relationships with internal and external customers

- Deal with a wide variety of people with tact, courtesy and professionalism

- Maintain a regular, dependable attendance and a consistently high level of performance

- Maintain a high regard for personal safety, for the safety of company assets and employees, and the general public

- Support Treasury Team as necessary

- Perform ad hoc projects as necessary

- Perform other duties as assigned

Minimum requirements :

Education:

- High School diploma or equivalent. Progress towards college degree in related field preferred.

Experience/Specific Knowledge:

- 8+ years experience in accounts payable, preferably in a complex and fast-paced organization.

- Oracle Cloud experience preferred

- Ability to work with high volume of transactions while maintaining a high level of accuracy and meeting deadlines

- Experience generating and implementing ideas for continuous improvement of systems and processes

- Customer Service mindset with a focus on quality communication and attention to detail

- Experience researching challenging AP requests

- High proficiency level in MS Office applications that may include but are not limited to Excel, Word, and Outlook

- Excellent people skills

Certifications, Licenses & Registrations:

- Must possess and maintain a valid driver’s license and a driving record satisfactory to the company and its insurers (for travel if required)

Competencies, Skills & Abilities:

- Superior attention to detail

- Demonstrated ability to work independently with minimal supervision and collaboratively across departments

- Proven ability to assess situations to determine the importance, urgency, risks, and gather supporting information to make clear and timely decisions

- Willingness and demonstrated ability to back up for the AP Supervisor when necessary

- Advanced organizational, time management, and problem solving skills with ability to manage multiple priorities and deliverables, and ability to multitask in a deadline driven environment

- Desire to learn and grow in a dynamic working environment

- Analytical skills and resourcefulness

- Developed organizational skills and teamwork capabilities

- Motivated self-starter with initiative

- Must be able to communicate clearly with individuals at all levels in the organization

- Excellent customer service skills with the ability to work with all internal and external stakeholders

- Must be able to work with confidential and sensitive information in a professional manner

Physical Demands:

All of the physical requirements listed below are those that may be necessary for an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

- Sitting; standing; walking or moving throughout facility

- Minimal safety hazards; general office working conditions

- Must be able to sit for prolonged periods of time

- The employee is regularly required to use hands to type, touch , and handle office equipment. The employee is required to talk and hear. The employee may be required to stand and reach wi th hands and arms. The employee is occasionally required to walk, climb or balance.

Working Conditions:

- The successful candidate will be required to clear a drug screen and a complete background check, including credit report for certain positions, after an offer has been extended and prior to being employed.

Supervisory Responsibility:

- None at the current time.

PREFERRED EDUCATION, EXPERIENCE, CERTIFICATIONS, COMPETENCIES, SKILLS, & ABILITIES:

Above the minimum requirements; not required but advantageous in this position:

- Progress towards college degree in Business related field preferred.

Other responsibilities:

The above statements describe the general nature and level of work being performed. This position may perform other duties as assigned.