Specialist Accounts Payable

Position Title: Accounts Payable Specialist

Location: Coeur d'Alene Corporate Office

Purpose: Manage the function of corporate accounts payable, in accordance with corporate policies, procedures, systems of internal controls and regulatory compliance. Provide assistance to the Treasury Manager

Reports To: Treasury Manager

Accounts Payable & Treasury Support Services

- Responsible for full cycle accounts payable duties for Hecla Corporate and other small subsidiaries, including Hecla Charitable Foundation

- Process, enter and review invoices and expense reports into the corporate business system in accordance to company controls and procedures.

- Invoices and expenses include, but are not limited to: goods & services, utility billings, insurance premium billings for medical benefits, liability and property insurance coverage and worker's compensation premiums, corporate credit card billings, corporate travel related expenses, and payments to members of the Board of Directors

- Review invoices and expense reports ensuring approvals are within established limits and expenditures are within the guidelines of corporate policies and regulatory compliance

- Ensure timely and accurate processing of all payment requests, using the established corporate system of payment submittal and provide timely distribution or mailing of payments,

- Maintain current and accurate vendor records, organize and file paid invoices and expense reports and help address and resolve vendor and related inquiries

- Compile monthly inter-company invoices for all entities with corporate activity

- Prepare cash receipts and cash disbursements for entry into the business system

- Perform month-end accounts payable closing duties and responsibilities

- Provide administration services for annual regulatory compliance reporting, including federal 1099 Forms, and submitting final draft of statements for printing

- Review established corporate policies and procedures, and update, as needed

- Assist the Treasury Manager with on-line internal transfers between Hecla and subsidiary accounts

- Assist the Treasury Manager with preparation and dissemination of wire transfers

- Assist the Treasury Manager with maintenance of cash books for all accounts maintained at the corporate office

- Assist the Treasury Manager with compiling work papers for bank accounts

- Prepare metal trading documents, including transfers and confirmation, and transmit to appropriate bank/trader/refinery, ensuring receipt of documents

- Assume other responsibilities and administrative tasks as needed

Methods of Reporting

Communicate corporate information, as applicable, through verbal updates, progress and planning meetings, budget reports, project reports, routine memos and e-mail correspondence

Job Qualifications

Technical Skills & Abilities

- Well developed verbal and written communication skills

- Able to analyze and accurately document all work products in a comprehensible manner

- Able to review the detail of others' work, ensuring accuracy and thoroughness of reporting, and providing meaningful feedback, when necessary

- Able to multitask and prioritize work to meet critical deadlines

- High aptitude for focus on details

- Well developed computer skills, including Word and Excel

Interpersonal Competencies

- Self motivated, with ability to work independently, and work effectively within team structures

- Able to organize and perform a variety of projects, tasks and activities, in an accurate and timely manner

- Able to provide creative insight and problem solving

- Able to demonstrate discretion and discernment in all business matters

Education & Credentials

- Two to three years experience in accounts payable

- College level coursework and/or technical training, preferred

- Financial accounting and/or treasury experience, is helpful