Position Summary:
We are seeking a detail-oriented and dependable Accounts Payable Clerk to join our team. This role is primarily responsible for processing accounts payable transactions and supporting day-to-day administrative operations. The ideal candidate will be comfortable working in a dynamic office environment, handling phone calls, booking appointments, and assisting with general office duties.
Key Responsibilities:
Accounts Payable & Financial Duties:
•Receive, review, and verify expense reports; reconcile these with account balances and internal records
•Facilitate timely payment to vendors by reviewing invoices, verifying purchase orders, and resolving billing discrepancies
•Confirm vendor information, including federal ID numbers, and ensure compliance with internal policies
•Monitor and reconcile monthly statements and transactions; maintain accurate records in the accounting ledger
•Ensure outstanding balances are resolved upon payment; identify opportunities for early payment discounts and process amendments or stop-payment orders when necessary
•Record and verify petty cash disbursements and ensure appropriate documentation is maintained
•Calculate and report sales tax liabilities based on paid invoices
•Prepare and deposit incoming cash and checks in accordance with company procedures
Administrative & Office Support Duties:
•Answer and direct incoming phone calls in a professional manner
•Book appointments, service calls, and meetings as needed
•Assist with general office tasks including filing, scanning, data entry, and organizing financial documents
•Provide support to other departments with accounting and administrative needs as assigned
Qualifications:
•High school diploma or equivalent required; degree in accounting, finance, or business is a plus
•1-2 years of experience in accounts payable or general accounting preferred
•Strong attention to detail and accuracy in data entry and financial documentation
•Proficiency in Microsoft Office, particularly Excel; familiarity with accounting software is a plus
•Excellent communication skills and professional phone etiquette
•Ability to prioritize tasks, manage time effectively, and work independently or as part of a team
Work Environment:
•Office setting with standard business hours
•Occasional overtime may be required during month-end or peak accounting periods