Gallo Construction Corp

Accounts Payable Specialist

Watervliet, NY

Full-time

$52,000-$64,480

About This Job

Job Overview

Gallo Construction Corp is hiring a skilled Accounts Payable Specialist to support our growing accounting department. This role is essential to maintaining the financial integrity and operational flow of our company. The ideal candidate will be responsible for managing vendor invoicing, payment processing, and supporting the accounting team in accurate cost tracking across multiple construction projects. Prior construction industry experience is a significant plus, as this role requires familiarity with subcontractor billing, lien waivers, and project-based cost coding.

Primary Responsibilities:

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Process vendor invoices, ensuring proper matching with purchase orders and delivery receipts

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Maintain accurate and organized digital and physical AP records

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Reconcile vendor statements and resolve billing discrepancies in a timely manner

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Prepare weekly payment runs, including check, ACH, and credit card transactions

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Track and verify lien waivers and insurance certificates from subcontractors

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Collaborate with project managers to confirm cost coding and job-specific invoice allocations

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Assist with month-end closing procedures, including accruals and reporting

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Support the Director of Finance and other accounting staff with administrative and clerical tasks as needed

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Maintain confidentiality of financial data and vendor relationships

Other Responsibilities

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Communicate professionally and promptly with vendors regarding payment status or documentation requests

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Monitor outstanding invoices and aged payables, and escalate issues as needed

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Support audits and year-end reporting through accurate recordkeeping

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Contribute to improving and documenting internal processes related to accounts payable

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Stay up to date on state and federal regulations regarding construction billing practices

Job Qualifications

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2+ years of experience in accounts payable or general accounting

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Strong attention to detail and accuracy with numbers and documentation

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Experience using accounting software

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Proficient in Microsoft Excel, Outlook, and Word

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Excellent organizational and communication skills

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Ability to manage multiple priorities in a deadline-driven environment

Preferred Qualifications

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Experience in the construction industry, including understanding of subcontractor billing and lien waivers

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Familiarity with certified payroll or prevailing wage documentation

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Associates or bachelor’s degree in Accounting, Business, or a related field

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Knowledge of cost coding and project-based accounting

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Experience with job costing and working in a multi-project environment

Join our team as an Accounts Payable Specialist where your expertise will contribute significantly to our financial operations!

Job Type: Full-time

Pay: $25.00 - $31.25 per hour

Expected hours: 40 per week

Benefits:

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401(k)

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401(k) matching

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Dental insurance

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Health insurance

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Paid time off

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Vision insurance

Schedule:

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8 hour shift

Experience:

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Accounting: 2 years (Required)

Ability to Commute:

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Watervliet, NY 12189 (Required)

Ability to Relocate:

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Watervliet, NY 12189: Relocate before starting work (Required)