CSM Pump Services Ltd.

Accounting & Admin Assistant

Nisku, AB

Full-time

About This Job

Here at CSM Pump Services Ltd, we believe that our dedicated team, strong core values, and commitment to excellence make us a great place to grow your career. We take pride in fostering a supportive work environment where each team member plays a vital role in our success.

We are currently looking for a full-time Accounting & Administrative Assistant to join our team at our 3325 11 Street, Nisku, AB location.

Schedule is Monday to Friday: 8:00 AM – 4:30 PM

Position Summary

Reporting to the General Manager, the Accounting & Administrative Assistant plays a dual role in supporting both our front office and financial operations. This individual is the first point of contact for visitors and callers and plays a critical role in accounts payable, invoice processing, vendor relations, and general office administration.

Key Responsibilities

Administrative & Reception Duties

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Greet visitors and manage incoming calls professionally and courteously.

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Maintain a clean and organized front desk/reception area.

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Handle incoming and outgoing mail and courier packages.

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Order and manage inventory of office and stationery supplies.

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Provide general administrative support including data entry, filing, and scanning.

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Assist with light project coordination, meeting reminders, and tracking action items.

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Run weekly sales order reports and follow up on job status with relevant staff.

Accounting Support

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Organize and process daily AP emails and vendor invoices.

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Match receipts to credit card statements and prepare expense summaries.

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Maintain accurate vendor records and manage updates in QuickBooks.

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Scan and attach financial documents to digital files for recordkeeping.

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Support the preparation of shop billables and job profitability reports.

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Reconcile vendor statements and flag discrepancies for resolution.

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Assist with coverage during staff vacations and absences.

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Perform other accounting duties as needed under the direction of the Corporate Controller.

Qualifications

Education & Experience

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Diploma or degree in Accounting, Finance, or a related field, or equivalent experience.

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Minimum 2 years of experience in accounts payable, accounts receivable, or similar roles.

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At least 1 year of receptionist or front office experience.

Technical Skills

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Proficiency in QuickBooks (Enterprise or Online).

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Strong knowledge of Microsoft Office (Excel, Word, PowerPoint).

Personal Attributes

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Strong attention to detail and high accuracy in data entry.

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Excellent organizational and time-management skills.

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Clear and professional communication skills.

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Ability to handle confidential information with integrity.

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Self-motivated and capable of working independently.

Job Types: Full-time, Permanent

Pay: From $22.00 per hour

Expected hours: 40 per week

Additional pay:

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Overtime pay

Benefits:

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Casual dress

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Company events

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Dental care

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Disability insurance

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Extended health care

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Life insurance

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On-site gym

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On-site parking

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Paid time off

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RRSP match

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Vision care

Flexible language requirement:

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French not required

Schedule:

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8 hour shift

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Day shift

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Monday to Friday

Ability to commute/relocate:

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Nisku, AB T9E 1K7: reliably commute or plan to relocate before starting work (required)

Experience:

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Accounting: 2 years (required)

Work Location: In person