Energy Transfer

Sr Administrative Assistant

LocationHouston, TX
Job TypeFull-time

About This Job

Text ETP to 25000 to get started or apply through this web posting if you prefer.


Energy Transfer, recognized by Forbes as one of America's best large employers, is dedicated to responsibly and safely delivering America’s energy. We are driven to inspire our employees to create superior value for our customers, our investors, a sustainable future and giving back to the community where we have long-standing commitments to causes including MD Anderson Children’s Cancer Hospital, The Salvation Army, American Heart Association, Ronald McDonald House and many more.



We value all of our employees who make our growth and success possible. We are proud to offer industry leading compensation, comprehensive benefits, 401(k) match with additional profit sharing, PTO and abundant career opportunities.



Come join our award winning 11,000 strong organization as we fuel the world and each other!



Summary

Energy Transfer is currently seeking a dynamic, personable, and professional Senior Administrative Assistant. This position will report to the Assistant Controller of Crude Accounting. Additionally, the position will be responsible for supporting the Assistant Controller's management team of 5 direct reports which manages approximately 100 FTEs. The position is located in downtown Houston. Essential Duties and Responsibilities

Requires broad comprehensive experience and skills supporting large teams
Knowledge of organization policies and practices
Supports team strategic initiatives and projects
Coordinates and arranges meetings, special project requests, luncheons, travel and celebratory departmental events
Use standard software to prepare, documents (reports, graphic presentations, spreadsheets, internal/external correspondence, merge documents, tables, payment requests, expense reports, organization charts, etc.)
Gathers information and prepares responses to action items.
Reviews and proofreads documents to assure accuracy and conformance to company procedure before signature or release
Manages confidential handling of personnel activities including tracking vacation, absences and timecards (ADP); maintains organizational chart and staffing count
Coordinates all departmental organizational changes including processing paperwork for recruiting, new hires, terminations, transfers, etc.
Tracks and maintains budget including contractor and other professional services expenditures
Participates in and supports department in accomplishing special projects, company and department goals
Manages office supplies needs
Manages floorplan for approximately 80 staff in downtown offices.
Coordinates office moves, system access and telephone changes which includes appropriate paperwork and forms
Administers department affairs in Assistant Controller’s absence



Requirements:Education and/or Experience, Knowledge, Skills & Abilities:To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:

HS Diploma or equivalent. Bachelor’s degree preferred
2+ years administrative/office manager or relevant related experience, reporting to a department head or higher level, requiring regular exercise of initiative, attention to detail, use of personal judgment and discretion without immediate supervision
Demonstrated proficiency with standard Microsoft products (PowerPoint, Excel, and Word) to create documents, graphic presentations, correspondence, merge documents, spreadsheets, appointment calendars and reports.
Ability and willingness to convert to other company standard software as changes are made
Working knowledge of IT hardware and software needs for the team
Basic accounting capabilities
SAP proficiency preferred
E-mail and Internet proficiency
Ability to prioritize tasks assigned by multiple sources
Ability to schedule and plan complex arrangements for meetings, presentations, travel and other special projects
Ability to accurately use mathematics for calculation of accounting forms, department reports and budget documentation
Ability to organize and maintain files, records and documentation, including appointment calendar for the group
Strong written and verbal communication skills
Must be able to adapt well to rapidly changing priorities and responsibilities
Fast-paced office environment
Overtime required as necessary

Working Conditions:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Usually, normal office working conditions.
Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.

Occasional overnight travel may be required.

*



#LI-CK1


"An equal opportunity employer/disability/vet Energy Transfer is an equal opportunity employer and does not discriminate against qualified applicants on the basis of actual or perceived race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law. The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible, the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job. DISCLAIMER: The statements listed in this job posting, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. "

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